What are the responsibilities and job description for the Information Management Specialist position at i8is inc.?
About the Opportunity
An established law firm is seeking an Information Management Specialist to support attorneys, case teams, and administrative staff by ensuring firm and client information is properly organized, maintained, and tracked.
This role is ideal for a detail-oriented professional who enjoys working with records management systems and supporting operational processes within a professional services environment.
Position Overview
The Information Management Specialist is responsible for maintaining and tracking firm and client records, managing both physical and electronic files, and supporting internal information management processes.
This role requires strong organizational skills, attention to detail, and the ability to collaborate effectively across departments.
Key Responsibilities
Maintain accurate indexing of onsite files and containers within the firm's information tracking system
Fulfill requests for containers, barcodes, and physical information transfers
Oversee and organize assigned information storage areas
Process incoming and outgoing client files between offices and external parties
Collect, review, and index physical information for transfers or secure destruction
Ensure compliance with internal information management standards
Generate reports and metrics related to information management activities
Assist with training initiatives and process improvements
Collaborate with colleagues across departments and teams
Perform additional related duties as assigned
Required Qualifications
Bachelor's degree or 2 3 years of professional services or administrative experience
Strong computer proficiency including Microsoft Word, Excel, PowerPoint, and Outlook
Excellent written and verbal communication skills
Strong organizational ability and attention to detail
Ability to work independently and collaborate with staff at all levels
Team-oriented mindset
Preferred Qualifications
Experience in information management or records management
Experience in a law firm or professional services environment
Familiarity with records tracking or document management systems
Candidate Considerations
Candidates should demonstrate strong attention to detail, effective communication skills, and the ability to manage information accurately within a professional office environment.
Compensation & Benefits
Competitive salary range
Comprehensive benefits package
Relocation support may be considered
Interview-related travel expenses may be covered
Work Environment
Hybrid work arrangement
Standard business hours
Professional office environment supporting legal teams