Accounting Specialist III

JOB TITLE:  Accounting Specialist III -  Electronic Payments

FLSA STATUS:  Salary Exempt

DEPARTMENT:  Public Sector Finance

REPORTS TO: Jeremy Deanheardt

SUPERVISORY RESPONSIBILITIES: No

JOB LOCATION:  Piney Flats, TN

TRAVEL:  N/A

SUMMARY OF POSITION:

The Accounting Specialist III – Electronic Payments is responsible for ensuring the accuracy, timeliness, and integrity of all ACH and credit card payment activity across multiple platforms. This position plays a key role in daily accounting operations by reconciling accounts, preparing and posting journal entries, and maintaining accurate financial records for payment processing activities. The ideal candidate will have strong analytical skills, a high attention to detail, and the ability to troubleshoot and resolve reconciliation discrepancies efficiently.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Generate financial reports, balance accounts, and record journal entries for ACH transactions.
• Reconcile and post journal entries for credit card transactions.
• Perform daily balancing between internal databases and processing platforms for credit card activity, and record related journal entries.
• Import, reconcile, and record daily credit card transactions.
• Process ACH returns, prepare corresponding journal entries, and set up customer bank drafts as needed.
• Handle credit card returns promptly and accurately.
• Investigate and resolve credit card batches with excessive returns.
• Print and issue checks for check payment customers.
• Initiate bank files for outgoing payments.
• Import and reconcile cleared checks, posting related journal entries.
• Manage account transfers to cover eCheck payments.
• Perform other duties as assigned.

MINIMUM QUALIFICATIONS (EDUCATION AND EXPERIENCE): 

•   Bachelor’s degree in Accounting, Finance, or a related field required
•  Minimum of 2–3 years of accounting experience with exposure to general ledger, reconciliations, and journal entry preparation.
• Excellent verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Effective time management with proven ability to meet deadlines.
• Ability to prioritize tasks and manage competing responsibilities.
• Proficiency in Microsoft Excel (pivot tables, lookups, and formulas).
• Experience working with accounting or ERP systems.
• Strong analytical and problem-solving skills.
• Ability to work independently and as part of a team.

PREFERRED QUALIFICATIONS (EDUCATION AND EXPERIENCE): 

• Advanced proficiency in Excel or accounting system reporting tools is a plus.
• Familiarity with ACH, credit card, and bank reconciliation processes.