Payroll and Benefits Specialist - i2G (Remote - Midwest or East Coast)

Overview

Position Overview

i2G Systems is seeking a Payroll/ Benefits Specialist who brings precision, partnership, and a solutions-oriented mindset to every pay cycle and benefits administration task. This role plays a key part in ensuring every team member across our growing footprint is paid accurately, on time, and receives seamless benefits support—all in full compliance with state and federal requirements.

As i2G continues to expand into new markets, this position will help shape how we scale payroll and benefits operations, supporting new location setups, implementing and optimizing HRIS/Payroll systems, and strengthening the processes that keep our teams supported.

Some business travel may required (5%)

Responsibilities

Payroll Responsibilities (75%):

• Process the full payroll cycle (e.g., weekly/biweekly/semi-monthly) for hourly and salaried employees, including new site locations.
• Manage employee data in the payroll and HRIS systems: new hires, terminations, status changes, transfers, pay rate changes, garnishments, etc.
• Participate in or lead the implementation/configuration of payroll and HRIS systems: working with vendors, assisting testing, data conversion, and roll-out for new locations during the transition from ADP/QuickBooks to Dayforce or Workday.
• Maintain and audit payroll records and reconciliations: general ledger entries, bank reconciliations, benefit deductions, tax withholdings, garnishments, benefit contributions, etc.
• Ensure compliance with federal, state and local payroll tax laws and regulations, wage and hour laws, employee classification rules, unemployment insurance, wage attachments/garnishments, and reporting requirements.
• Assist with quarterly/annual tasks: tax filings/remittances, W-2/W-3 processing, 1099s where applicable, year-end payroll close, audits, and regulatory filings.
• Monitor changes in payroll legislation (multi-state as applicable), interpret impacts to the organization, and proactively recommend updates to policies/procedures.
• Partner with HR to develop payroll process improvements, standard operating procedures, and controls to support accuracy, efficiency and scalability.

Benefits Responsibilities (25%):

• Administer employee benefits programs including health insurance, dental, vision, life insurance, disability, 401(k), HSA/FSA, and other benefit offerings.
• Coordinate open enrollment processes, including employee communications, enrollment system setup, and eligibility verification.
• Process benefit enrollments, changes, and terminations in accordance with plan documents and carrier requirements.
• Serve as primary liaison with benefits carriers, vendors, and brokers to resolve issues and ensure accurate administration.
• Ensure compliance with ERISA, COBRA, ACA, HIPAA, and other benefits-related regulations; maintain required documentation and reporting.
• Reconcile monthly benefit invoices and audit benefit deductions to ensure accuracy between payroll and carrier billing.
• Respond to employee inquiries regarding benefit coverage, eligibility, claims, and plan provisions in a timely and professional manner.
• Prepare and distribute required benefits notices and communications (e.g., Summary Plan Descriptions, notices of COBRA rights, ACA notices).
• Support benefits compliance reporting including ACA 1094/1095 forms, 5500 filings, nondiscrimination testing, and benefits audits.
• Other duties as needed

Qualifications

Required Qualifications:

• 3-5 years of progressive payroll and benefits administration experience (ideally in a growing/multi-location organization).
• Bachelor's degree in Accounting, Finance, Business Administration, Human Resources, or a closely-related field (or equivalent experience).
• Payroll and/or benefits certification preferred (e.g., American Payroll Association – FPC/CPP, CEBS, or similar).
• Demonstrated experience with payroll/HRIS system implementation or major payroll systems conversion/upgrade.
• Strong knowledge of payroll tax and regulatory compliance across multiple jurisdictions (states, localities) and benefits compliance (ERISA, COBRA, ACA, HIPAA).
• Hands-on experience with payroll software (e.g., ADP, QuickBooks, Dayforce, Workday, or similar) and strong Excel/computer skills.
• Proven ability to process large volumes of payroll data accurately and meet strict deadlines while managing benefits administration tasks.
• Excellent analytical, problem-solving, organizational and time-management skills with ability to prioritize multiple responsibilities.
• High level of attention to detail and confidentiality in handling sensitive employee/payroll/benefits data.
• Strong interpersonal and communication skills with ability to explain complex payroll and benefits concepts to employees.

Other Eligibility Requirements

Preferred Qualifications:

• Experience establishing payroll operations and controls for new business locations or jurisdictions (site expansion).
• Experience in implementing or supporting multi-state payroll operations, including tax registration, multi-state wage laws, state unemployment, and local tax obligations.
• Experience working with or integrating HRIS systems (time & attendance, benefits, HR modules) with payroll during system implementations.
• Experience leading or participating in HRIS/payroll system implementations (such as Dayforce or Workday), including vendor management, testing, data migration, and training.
• Ensures strong internal controls and audit readiness for payroll and benefits processes, maintaining accuracy and compliance with applicable federal, state, and local regulations.
• Deep knowledge of benefit plan impacts on payroll (e.g., 401(k), Section 125, health/welfare deductions, COBRA, HSA/FSA) and how to coordinate payroll-HR/benefits interfaces.
• Change-management mindset: able to guide process improvements, standardize payroll and benefits administration across regions, and support growth.
• Experience with benefits compliance reporting and filings (ACA 1094/1095, Form 5500, nondiscrimination testing, COBRA administration).

Company Overview

This role can be remote close to our office locations in Sterling, VA, Plymouth, MI or Plain City, OH offices. 

This is a Payroll/Benefits Specialist career opportunity with i2G Systems. Learn more about i2G: https://www.i2gsystems.com/careers.html 

"Kastle Systems Makes Strategic Investment in i2G Systems, Strengthening Leadership in Serving High-Security Industries and High-Value, Large Scale Facilities" Read More About the Partnership Here:

https://www.kastle.com/kastle-systems-makes-strategic-investment-in-i2g-systems-strengthening-leadership-in-serving-high-security-industries-and-high-value-large-scale-facilities/  

Equal Opportunity Statement

i2G Systems is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, marital status, pregnancy or any other basis protected by applicable federal or state laws.