Administrative Assistant, IMP

Job Summary: I.M.P. is seeking an exceptionally organized, detail-oriented Administrative Assistant to support the company’s executive office. This role reports to the Executive Assistant and Chief of Staff to the CEO.

The ideal candidate is highly disciplined, proactive, and takes pride in producing flawless work. This individual must be able to anticipate needs, solve problems independently, and always communicate with precision and professionalism.

This position is eligible for a hybrid work schedule, with up to two days of remote work and three or more days onsite.

Key Responsibilities/Duties:
● Manage executive schedules, document administration, filing, and other needs as they arise.
● Coordinate meetings (in-person and virtual), including scheduling, logistics, and preparation; attend
meetings as needed, take thorough and organized notes, and drive follow-up on action items.
● Serve as the point-person for the executive office’s in-house ticket requests, working closely with
the box office managers to fulfill orders. Communicate with guests in a professional and timely
manner, collect relevant information, and manage orders through to completion.
● Plan, coordinate, and support projects, ensuring deadlines are met and details are executed
accurately.
● Draft, proofread, and format memos, emails, and reports on behalf of the executive team with a
high level of quality and accuracy.
● Sort and manage incoming postal mail.
● Perform other duties as assigned.

● Bachelor’s degree or equivalent experience.
● Three years of relevant experience.
● Exceptional organizational skills and meticulous attention to detail; work must be consistently accurate and thorough.
● Strong written and verbal communication skills, with the ability to produce clear, polished, and professional correspondence.
● Proven experience in working with individuals at all professional levels of an organization.
● Ability to assess priorities quickly and make sound decisions.
● Ability to consistently follow through on deliverables, meeting deadlines without sacrificing
accuracy.
● Effective personal systems for tracking tasks, managing time, and ensuring nothing falls through the cracks.
● High level of professionalism, discretion, and reliability.
● Proficient in Microsoft Office Suite and Google Drive.

Please Note:

● This position requires a significant level of schedule flexibility and may occasionally require the
individual to be responsive to weekend or after-hours calls.
● This position’s day-to-day responsibilities change frequently and may extend to responsibilities
outside of this job description.

Salary : $50,000 - $60,000