What are the responsibilities and job description for the Purchasing Specialist position at I&I Soft Craft Solutions?
Job Summary
The Purchasing Specialist at I&I Soft Craft Solutions plays a critical role in sourcing, and procuring materials, equipment, and services to support project execution. This role ensures timely and cost-effective procurement aligned with company policies and project requirements, while fostering strong relationships with vendors and internal stakeholders.
Primary Responsibilities
1. Procurement and Sourcing
- Evaluate and select suppliers based on quality, cost, reliability, and delivery performance.
- Obtain and analyze quotes, bids, and proposals from multiple suppliers.
- Place purchase orders for materials, rentals, consumables, printing documents, advertising items, and more for both jobs and departments.
- Respond to daily requests for quotes for current jobs and needs.
2. Vendor Management
- Monitor supplier performance and resolve any issues related to delivery, quality, or service.
3. Inventory and Cost Control
- Manage cost transfers when invoices have not been posted or paid.
- Identify cost-saving opportunities and implement strategies to achieve procurement efficiency.
4. Problem Solving and Compliance
- Address and resolve material discrepancies and deliveries on purchase orders. Submit non-compliances to Purchasing for vendor resolution.
- Solve invoice issues related to price discrepancies.
- Arrange shipments, including international shipments.
5. Project and Equipment Management
- Coordinate equipment call-offs for rentals at the end of projects.
- Support project start-ups by ensuring all required materials and services are in place.
6. Compliance and Documentation
- Ensure all purchasing activities comply with company policies, procedures, and regulatory requirements.
- Maintain accurate and up-to-date purchasing records, including purchase orders, invoices, and supplier agreements.
- Assist in audits and reporting related to procurement processes.
7. Cross-Functional Collaboration
- Work closely with project managers, operations, and finance to align purchasing with project timelines and budgets.
- Address and resolve discrepancies between purchase orders, deliveries, and invoices.
Qualifications
Education & Experience
- Bachelor’s degree in Supply Chain Management, Business Administration, or related field preferred.
- Minimum of 3 years of experience in procurement, purchasing, or supply chain roles, preferably in construction or industrial services.
Skills and Competencies
- Strong negotiation and communication skills.
- Proficient in Microsoft Office Suite and purchasing software (e.g., ERP systems).
- Excellent organizational skills and attention to detail.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Knowledge of construction materials, tools, and equipment is a plus.
I&I Soft Craft Solutions is an equal employment opportunity employer. All qualified individuals will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, national origin, disability and/or protected veteran status in accordance with governing law.
Pay: $24.00 - $26.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Education:
- Bachelor's (Preferred)
Experience:
- Procurement: 3 years (Preferred)
Work Location: In person
Salary : $24 - $26