Guidance Clerk- Norcom

POSITION TITLE: ASSOCIATE I – GUIDANCE CLERK REPORTS TO: PRINCIPAL OVER-TIME STATUS: NON-EXEMPT PAY GRADE: 105

JOB SUMMARY:  

Performs responsible clerical work requiring a qualified typist; prepares and maintains enrollment  and related records; does related work as required. Work is performed under the regular  supervision of the guidance director, counselor, assistant principal and/or principal. 

ESSENTIAL DUTIES: 

Assisting the Guidance Director and/or Counselor with student enrollment, transcripts,  records and files. 

· Enrolls new students, secures and verifies data, prepares files and records; · Maintains Powerschool for attendance and grade records and reports; · Processes withdrawing students, processes and forwards records; 

· Types letters, memos, reports, schedules, student files and records; 

· Schedules student conferences with Guidance Counselors; 

· Serves as liaison with homebound students, teachers, coordinators and counselors; · Sets up and maintains office filing systems; 

· Posts attendance and student records to computer; 

· Answers telephones, receives information and provides answers regarding enrollment,  withdrawal, attendance, courses and related information; provides back up assistance for  other clerical staff as needed; 

· Greets students, prepares and distributes progress reports; 

· Performs related tasks as required; 

· Other duties as assigned by the Principal 

JOB SPECIFICATIONS/PHYSICAL REQUIREMENTS: 

Some knowledge of standard office practices, procedures and equipment; some knowledge of  school system routine and procedures; some knowledge of guidance terminology, methods and  procedures; general knowledge of business English, spelling and arithmetic; thorough 

knowledge of personnel and payroll procedures, financial record keeping and banking  procedures; ability to establish and maintain effective working relationships with others; ability  to work under pressure; ability to organize and perform work independently; ability to type  accurately and at a reasonable rate of speed; ability to meet the public effectively. 

This is light work requiring the exertion of up to 20 pounds of force occasionally, up to 10 pounds  of force frequently, and a negligible amount of force constantly to move objects; work requires  stooping, reaching, standing, pushing, pulling, lifting, and fingering; vocal communication is  required for expressing or exchanging ideas by means of the spoken word; hearing is required  to perceive information at normal spoken word levels; visual acuity is required for preparing and  analyzing written or computer data, and observing general surroundings and activities; the  worker is not subject to adverse environmental conditions. 

EDUCATION AND EXPERIENCE:  

Any combination of education and experience equivalent to graduation from high school. 

SPECIAL REQUIREMENTS: 

• Background investigation 
• Tuberculin skin test or screening results  

This job description in no way states or implies that these are the only duties to be performed by the employee. The  employee will be required to follow any instructions and perform any other job related duties as assigned by supervisor. 

Portsmouth Public Schools (PPS) reserves the right to update, revise or change this job description and related duties at  any time.  

PPS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to  race, color, religion, sex, national origin, age, disability or genetics. PPS complies with applicable federal, state and local  laws governing nondiscrimination in employment. This applies to all terms and conditions of employment, including  recruiting, hiring, placement, promotion, termination, layoff, recall, transfers, leaves of absence, compensation and training. 

Salary : $19 - $31