Real Estate Operations Manager

ROLE

The Real Estate Operations Manager owns the systems, workflows, and day-to-day operation of I Buy RIC, a real estate investment company in Richmond, Virginia. We buy houses directly from sellers across Central Virginia, off-market, at a high volume — and give every house the exit that fits it best: renovate and resell, rent, sell to an investor, or take it to the retail market.

This role exists to run the entire operation — deals, books, calendar, office — so the owner can focus on growing the company.

You are responsible for every transaction from signed contract to closing table, for coordinating payroll and bill pay, for the office itself — and for clearing everything out of the owner's way so he never has to slow down. You work directly with the owner and touch every part of the business.

This is a hands-on builder role at a company that has scaled fast since 2021 and is still growing. You will build systems where none exist and sharpen the ones that do — increasingly with AI doing work a person used to. You are building the operation, not maintaining a finished one. As deal volume grows, the right person can grow with it — into leading the transaction function and building the team beneath them.

RESPONSIBILITIES

• Coordinate every transaction from signed contract to closing table, clearing obstacles before they cost time
• Keep deals alive by chasing title, lenders, paperwork, and people until the file closes
• Keep sellers informed and at ease from contract to close. No surprises, no silence
• Manage the owner's calendar and inbox, and take work off his plate before being asked
• Build and run the systems, checklists, and KPIs that keep the business moving
• Coordinate bill pay, vendor payments, and payroll with our payroll provider, and work with our outsourced bookkeeper so every transaction lands where it should
• Coordinate contractors on renovation projects, keeping timelines and budgets on track
• Handle office logistics, supplies, and vendors
• Coordinate team events, celebrations, and new-hire onboarding
• Identify the work AI can do better or faster than a person, and put AI on it

REQUIREMENTS

• 4 years owning real estate transactions from contract to close, or running operations in a deal-driven business where you owned the outcome
• Direct experience as an executive assistant or right hand to an owner or executive
• Real fluency with AI tools and a demonstrated habit of using them to replace manual work
• Sharp judgment, elite organization, and communication that holds up with sellers, agents, title companies, and lenders
• Google Workspace proficiency

Preferred:

• An active Virginia real estate license — if you don't have one, we'll pay for you to get it
• QuickBooks and CRM experience
• A background across multiple corners of real estate — transactions, title, lending, property management, or investing

RESULTS

• Deals move from contract to close without stalls; obstacles are cleared before they cost time
• Transaction files are complete, accurate, and compliant from contract to close
• KPIs and reporting are accurate and current
• Sellers consistently leave five-star reviews
• The owner's calendar, inbox, and day-to-day operations run without his involvement
• The books are clean, and every transaction is where it belongs
• A growing share of routine work is automated each quarter

SCHEDULE

• Full-time
• Standard business hours with flexibility based on business needs

LOCATION

You must live in Central Virginia or relocate here before you start. This is not a remote or hybrid role. You'll work from home for now, but you need to be local — when we open a Richmond office (projected in the next 6–12 months), this role moves in-office full time.

COMPENSATION

$90,000–$105,000 base salary plus bonus.

The range reflects multiple levels at which this role could be filled. Final salary will be based on relevant prior experience, skills, and expertise.

BENEFITS

• Flexible, unlimited PTO and company-wide holidays
• Learn real estate investing on live deals

CORE VALUES

The right person for this role will read these and recognize themselves.

Competitive Excellence Be the best you can possibly be at every single thing you do — not best compared to others, but always reaching your full potential.

Relentless Growth Continuously expand what you're capable of. Always raise the ceiling — skills, knowledge, judgment, capacity. Never satisfied with where you are.

Speed Is King Respond fast, execute fast, close fast. Bias toward action over waiting for perfect conditions. Speed in execution is how the long arc gets built.