What are the responsibilities and job description for the Office Administrator position at Hylant?
The Opportunity:
The Office Administrator is a champion of the Hylant culture providing administrative support to the assigned office through a variety of tasks related to organization and communication. All responsibilities are essential to ensuring office operations running smoothly while adhering to Hylant policy, procedure, and core values. The Office Administrator role is primarily a full time in office position due to the nature of responsibilities.
In This Role You Will Execute On:
- Greet, welcome and direct visitors to the appropriate person and/or location.
- Answer, screen and forward all incoming calls; receive, sort and distribute daily mail/deliveries.
- Maintain office security by following safety procedures and controlling access via the reception desk.
- Provide general administrative support to all employees at the assigned location.
- Serve as an employee ambassador for HR/Talent including, but not limited to, coordinating on site interviews, preparing new hire agendas, conducting first day orientation, and coordinating with the hiring manager and other stakeholders to ensure a welcoming and engaging onboarding experience.
- Serve as the location’s liaison for Marketing
- Serve as the location’s liaison for IT
- Coordinate and lead projects, quickly addressing and solving problems and concerns
- Manage facility and equipment needs; working with the property management company to ensure the office space is properly maintained and safe; work with outside vendors to ensure all location equipment is in working order.
- Plan and coordinate internal and external events and meetings. This includes managing or performing set-up, catering, equipment needs, and clean up as required.
- Manage accounting functions for the office such as scanning invoices, coordinating payments to vendors, and reconciling monthly expenses statements.
- Collaborate with administrative staff across the Hylant network to share and recommend best practices, provide back-up and project support, and ensure consistency of administrative practices.
- Perform other duties and special projects as requested.
In This Role You Will Need:
- High school diploma or equivalent required
- A minimum of one (1) year of work experience in an administrative office role
- Must have the ability to maintain confidentiality about management or business information and protect sensitive information.
- Exceptional attention to detail, communication, and interpersonal skills
- Strong prioritization, organizational, project management and time management skills
- Proficiency with Microsoft Office suite of products
Why Hylant?
A multi-year recipient of Best Places to Work in Insurance, Hylant is a full-service insurance brokerage with over 20 offices in eight states. And since the founding of our family-owned business over 85 years ago, we made a promise to strengthen and protect the businesses, employees and communities of our client family by embracing them as our own. We’re more than an insurance brokerage firm and you’re more than a client, employee or neighbor. You’re family. And that’s just the way we treat you.
Hylant is proud to be an equal opportunity workplace. All qualified applicants will receive consideration for employment without regard to race, marital status, sex, age, color, religion, national origin, Veteran status, disability or any other characteristic protected by law. If you have a disability or special need that requires accommodation, please let us know. Hylant participates in E-Verify.
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