Cooperative Purchasing Contracts Administrator

Cooperative Purchasing Contracts Administrator

Location: United States
Work Arrangement: Remote

About the Role

Hyland is looking for a detail-oriented and organized Cooperative Purchasing Contracts Administrator to join our team. In this role, you will support the administration of Hyland's global public sector cooperative contracting program across all levels of government. From managing contract documentation and compliance monitoring to supporting pricelist updates and internal training, you'll play a key role in keeping our government contracting program running smoothly and accurately. If you're someone who thrives on precision, process, and cross-functional collaboration, we'd love to connect.

Your Role Responsibilities? Here's What You'll Do.

Maintain procurement contract documentation and recordkeeping for assigned vehicles, ensuring records are complete, accurate, and updated in accordance with established processes.
• Support pricelist update processes end to end for assigned procurement vehicles, including compiling required support documentation and coordinating submissions.
• Track cooperative contract deadlines and key milestones for assigned vehicles; independently monitor renewal and extension timelines and coordinate routine follow-up actions in accordance with established processes.
• Respond to general inquiries related to cooperative purchasing contract scope and pricing using established guidance; escalate non-standard requests appropriately and monitor customer and partner contract usage to support eligibility analyses for new customers.
• Execute procurement vehicle compliance monitoring activities in accordance with established procedures; document results, follow up on routine items, escalate risks, and identify opportunities for incremental process improvements.
• Draft and update standard operating procedures, internal training documentation, and resources for the public sector cooperative purchasing contracts team; support the delivery of internal training on procurement vehicles and compliance initiatives.
• Support the delivery of internal training; draft training documentation and resources.

Technology Tools

• Microsoft Office Applications (including Advanced Microsoft Excel)
• Contract Management & Recordkeeping Systems
• Salesforce/CPQ
• Public Sector Procurement Platforms

Role Essentials

• Bachelor's degree or equivalent experience, with 3 years of experience as a Government Contracts Administrator and working knowledge of public sector procurement vehicles such as CMAS, GSA, OMNIA, OH STS, Sourcewell, TX DIR, etc.
• Experience managing public sector CCS/GCA and NHS frameworks in the UK or whole of government panels in Australia; demonstrated ability to navigate contracts and identify relevant information.
• Experience managing contract pricing and drafting or approving contract quotes to ensure compliance with negotiated pricing terms.
• Proficiency in Microsoft Office Applications including Advanced Microsoft Excel; familiarity with contract management and recordkeeping systems.
• Strong organizational, multi-tasking, and time management skills with the ability to thrive in a fast-paced, deadline-driven environment; up to 5% travel time required.

What We'd Like to See

• Strong oral and written communication skills reflect a professional demeanor and the ability to interact with others with discretion and tact.
• Excellent collaboration and interpersonal skills applied successfully within teams and across the organization; effective at establishing rapport and gaining consensus.
• Strong data gathering, analytical, and problem-solving skills with keen attention to detail and the ability to translate goals into new ideas and solutions.
• Demonstrated ability to influence, motivate, and mobilize team members and business partners toward shared objectives.
• Ability to develop engaging, informative, and compelling presentation materials; self-motivated with the ability to manage projects to completion with appropriate oversight.

About Hyland

Hyland is the pioneer of the Content Innovation Cloud, delivering ubiquitous enterprise intelligence to organizations with solutions that unlock actionable insights and drive automation. Hyland. All rights reserved.

Trusted by thousands of organizations worldwide, including many of the Fortune 100, Hyland's solutions create the foundation for a connected, agentic enterprise, where teams harness the power of AI to redefine how they operate and engage with those they serve. For additional information on Hyland's platform and services, please visit Hyland.com.

#HylandLife

Since 1991, it has been Hyland's mission to help our employees, customers and partners exceed their potential with our industry-leading content services platform. Our employees exude a contagious energy and are passionate about what they do - whether it's helping customers