What are the responsibilities and job description for the Office Coordinator and Project Management Assistant position at HydroPoint?
Description
Job Overview: This position is responsible for general office administration and assisting project management workflow.
Responsibilities and Duties:
- Office Coordination
- Ensure electronic filing system stays organized continuous improvement
- Coordinate, issue, and/or organize purchase orders
- Reconcile A/P invoices and receiving to verify delivery before payment processing
- Review timekeeping and payroll registers for accuracy
- Incoming communications: office phone, web inquiries, company email
- Become resident expert in timekeeping, payroll, and expense management software (currently: Paylocity and Concur)
- Coordinate travel arrangements
Project Management Assistance
- Maintain filing system continuous improvement, digitize legacy paper files
- Invoicing and accounts receivable, in conjunction with the project manager
- Purchasing, tracking orders
- Coordinate freight shipping activities
- Maintain project schedules
- Maintain master schedule for all projects and resource allocation
- Maintain welder continuity logs
- Coordinate travel arrangements
Human Resources Coordination
- Employee onboarding
- Employee training program
- Fitness for duty program
- Other duties not specifically listed which are essential to this position and the success of the organization
Requirements
Qualifications:
- Exemplary work ethic and personal integrity
- High school diploma required (some college or bachelor’s degree preferred)
- Two years of general office administration experience
- Must be proficient using Word, Excel, Outlook, PowerPoint, and PDF editing software, MS Project experience is a plus
- Must be able to maintain confidentiality and handle sensitive information with maturity
- Must have excellent communication skills (written and verbal)