What are the responsibilities and job description for the Media Billing Coordinator position at Hydrogen Advertising?
We’re seeking a Media Billing Coordinator to support our growing agency during an exciting period of expansion. This junior-level role will serve as a shared resource between our Accounting and our Media team, focusing on all things media billing, payment, and reconciliation. The ideal candidate is detail-oriented, eager to learn, proactive, and comfortable balancing finance and media responsibilities.
You will be responsible for the following areas:
Accounting & Media Services
- Manage client-side media billing, including issuing invoices and tracking receivables
- Process media vendor invoices and ensure timely payments for media partners
- Support budget reconciliation and assist with monthly/quarterly reporting
- Maintain accurate and up-to-date billing records across client and vendor accounts
- Partner with the media team to confirm budgets, track spend, and flag discrepancies
- Assist with financial documentation and audits as needed
- Provide administrative support to both the Finance and Media departments
You have the following experience (at a minimum)
- 1–2 years of work experience in accounting, billing, accounts payable/receivable, or related fields
- Bachelor’s degree in Marketing, Advertising, Accounting, Finance, Business, or related field (or equivalent experience)
You have the following attributes and interpersonal skills:
- Familiarity with advertising/media industry billing processes preferred and/or understanding of marketing and advertising methods (Digital, Traditional, etc)
- Strong attention to detail, organization, and accuracy
- Ability to manage multiple priorities and deadlines
- A team player with strong communication and problem-solving skills
- Previous experience in an advertising or marketing role is a plus.
You have the following technical skills:
- Experience with media billing platforms such as Bionic, Workamajig, Netsuite, or Advantage is desired, but not required.
- Proficiency in Microsoft Office/Sharepoint (Word, Excel, PPT), Google Workplace (Docs, Sheets, Slides) and comfort with financial software/tools
Physical Requirements
- Must be able to sit and maintain focus for extended periods
- Must be able to perform repetitive tasks such as typing, data entry, etc.
- Must be able to use a computer, keyboard, and mouse
Schedule & work location:
- Monday - Friday
- Seattle, WA / remote work location
Hydrogen Advertising Marketing perks:
- We offer competitive salary and benefit opportunities
- Medical, Dental, Vision coverage
- Short-term/long-term disability and life insurance
- 401k with employer match
- Home office annual stipend
About Hydrogen Advertising Marketing
JOB TITLE: Media Billing Coordinator
REPORTS TO: Accounting Media Leads
DIRECT REPORTS: N/A
STATUS: Full-time
JOB CLASS: Exempt
PAY SCALE: $63,000 - $70,000
TRAVEL: N/A
Salary : $63,000 - $70,000