Administrative Assistant - Chicago Campus

Administrative Assistant

$22-$25/hour | Full-Time | Hyde Park Day School - Chicago, IL

Schedule: Monday-Friday, 7:30 AM - 4:00 PM

Be the Hub That Keeps Our School Running Smoothly

Hyde Park Day School (HPDS) is seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support daily school operations at our Chicago campus.

This is more than a traditional administrative role-you will be a central point of coordination, communication, and support for staff, students, and families. If you thrive in a fast-paced environment and take pride in creating systems that keep everything running seamlessly, this is an opportunity to make a meaningful impact every day.

Why Join Hyde Park Day School

• Mission-driven work supporting bright students with learning disabilities
• Consistent weekday schedule aligned with a school environment
• Highly collaborative, team-oriented culture
• Comprehensive benefits package (medical, dental, vision, retirement, and more)
• Opportunity to be a key operational partner within a respected school community

About Hyde Park Day School

Hyde Park Day School is a leading independent school serving students with learning disabilities across the Chicago area. We are committed to helping students achieve academic success, build confidence, and develop the skills they need to thrive.

What You'll Do

• Serve as a first point of contact-answering, screening, and directing calls and visitors
• Provide comprehensive administrative support to ensure efficient daily operations
• Manage office systems including filing, recordkeeping, and document preparation
• Coordinate meetings, calendars, and communications across teams
• Maintain and track office supply inventory, placing and managing orders
• Support workflow improvements and office procedures to enhance efficiency
• Prepare correspondence, reports, memos, and internal communications
• Troubleshoot administrative issues and respond to routine inquiries
• Support meeting logistics, including agendas and minutes
• Help maintain equipment, office organization, and overall operational readiness

What We're Looking For

• Associate's degree with relevant computer/software training required; Bachelor's preferred
• Minimum 5 years of administrative or office management experience
• Strong proficiency in Microsoft Office; familiarity with Google Workspace
• Exceptional organization, attention to detail, and time management
• Strong written and verbal communication skills
• Ability to multitask, prioritize, and problem-solve independently
• Team-oriented mindset with a high level of professionalism and discretion
• Sensitivity and professionalism when working in a school environment
• Knowledge of HIPAA and confidentiality standards preferred

The Ideal Candidate

You are:

• Highly organized and proactive, always a few steps ahead
• A clear communicator who keeps information flowing smoothly
• Adaptable and resourceful, able to pivot as school needs evolve
• Someone who takes pride in creating order, efficiency, and positive experiences for others

Compensation & Benefits

This position is paid $22-$25/hour based on experience. HPDS offers a comprehensive benefits package, including:

• Medical, dental, and vision insurance (individual and family coverage)
• Paid vacation, sick time, and holidays
• Employer-paid life, AD&D, and disability insurance
• 403(b) retirement plan with Roth option
• FSA, HSA, Employee Assistance Program
• 529 college savings program
• Tuition reimbursement

Work Environment & Physical Requirements

• Office-based role within a school setting
• Requires extended periods of sitting, computer use, and standard office activity
• Ability to lift up to 25-49 lbs and support general office operations as needed

Equal Opportunity Employer

The Leslie Shankman School Corporation is an Equal Opportunity Employer. All applicants are considered without regard to any protected status under applicable law.

Apply Today

If you're looking for a stable, meaningful administrative role where your contributions truly matter, we encourage you to apply and become an essential part of the HPDS community.