What are the responsibilities and job description for the Office Manager position at Hyde Engineering?
Office Manager – Hyde Engineering
About Us
Hyde Engineering is a woman-owned electrical engineering firm based in Birmingham, Alabama. We provide comprehensive electrical design services for commercial and institutional clients across the region. Our small, collaborative team takes pride in delivering high-quality engineering solutions, and we're looking for an organized, detail-oriented Office Manager to keep our operations running smoothly.
Position Summary
The Office Manager will serve as the administrative backbone of our firm, overseeing day-to-day office operations including financial processing, supply management, and front-office communications. This role is ideal for a self-starter who thrives in a small-team environment and enjoys wearing many hats.
Key Responsibilities
- Prepare and submit client invoices; track outstanding balances and follow up on payments
- Process accounts payable, including vendor invoices, expense reports, and check runs
- Manage office supply inventory, place orders, and maintain relationships with vendors
- Answer and direct incoming phone calls in a professional and friendly manner
- Maintain organized filing systems for financial records, project documents, and correspondence
- Assist with general administrative tasks such as scheduling, mail distribution, and office maintenance coordination
- Support project managers and engineers with administrative needs as they arise
- Help ensure compliance with record-keeping requirements for a professional engineering firm
Qualifications
- 2 years of experience in office management, bookkeeping, or administrative support
- Proficiency in Microsoft Office Suite; experience with accounting software (e.g., QuickBooks) preferred
- Strong organizational skills with excellent attention to detail
- Effective written and verbal communication skills
- Ability to manage multiple priorities independently in a fast-paced, small-office setting
- Experience in an engineering, architecture, or professional services firm is a plus but not required
What We Offer
- A supportive, close-knit work environment
- The opportunity to play a key role in a growing woman-owned business
- Competitive salary commensurate with experience
- Benefits including health insurance, PTO, retirement plan