Senior Executive Assistant - Hybrid (PA/NJ/DE)

Bring your drive for excellence, teamwork, and customer commitment to Independence. Join us as we renew and reimagine the future of health care. Together we will achieve our mission to enhance the health and well-being of the people and communities we serve.

Summary:

This is a unique, senior-level opportunity to partner with the SVP, Chief Information Officer to help navigate the daily complexities, find opportunities, solve challenges, set goals and explore new ideas to the benefit of our organization. The successful candidate will be skilled at performing critical administrative tasks which require the development of internal/external relationships with all levels from staff to executives, strong communication skills, flexible work methods and managing multiple, often overlapping priorities.  Need to be able to trust this individual to deal with and safeguard confidential information.

Responsibilities: 

·       Plan, organize, and execute meetings for the CIO. Prepare documents for all meetings in advance.  This is inclusive of all travel-related details and expense reports on return. Create presentations, spreadsheets, and other materials as needed with minimal guidance.

·       Provides support for all Board and related Board Committee meetings.  Works with key players to gather necessary documents necessary.  Ensures all meetings are scheduled on the CIO’s calendar along with all necessary prep meetings at least one week in advance.

·       Ensures cadence and scheduling of Direct Reports meetings, the BTS leadership meetings, peer C- Suite/Officers meetings and all outside Board meetings.

·       Proactively anticipates upcoming priorities, identify required follow-up actions, maintain placeholders for pending decisions and deliverables, and help ensure the CIO is prepared for key meetings, deadlines, and strategic commitments

·       Schedules quarterly meetings and works with others to pull the presentations together.

·       May compose complex interpretative correspondence

·       Arrange detailed travel plans and accommodations

·       Navigate incoming phone calls and messages, answering inquires and general questions.

·       Process expense reporting, vendor payments, and purchase requisitions via PeopleSoft.

·       Develop strong working and personal relationships with leaders and admin staff throughout the organization. Exercise good judgement, strong communication skills, discretion, and confidentiality.

·       Serve as representative of Independence and CIO to external colleagues.

·       Exercises considerable judgment in performing administrative tasks and in scheduling best method to complete assignments.  Discretion is required while doing non-routine tasks.

·       Fully available in office during business hours to arrange for logistics such as checking meeting room readiness etc.

·       Other duties as assigned.

 Qualifications

• High School diploma or equivalent required.  Undergraduate degree preferred.  
• Minimum 7 years administrative assistant experience supporting senior level management required.  
• Demonstrated excellent organizational, oral, and written communication skills required.  
• Position requires knowledge of personal computer/software including Microsoft office products (PowerPoint, Word, Excel) and Adobe Acrobat (PDF).  
• Customer focused professionalism is a primary requirement.  
• Proven ability to lead and act autonomously but also take direction as necessary