Library Assistant & Faculty Secretary, Full-time (STF3210)

The position reports to the Coordinator of Library Services and the Department 4 Co-Chairs

RESPONSIBILITIES:

Essential Functions – Library Assistant:

• Perform original and copy cataloging of a variety of formats of materials using current cataloging rules and appropriate techniques.
• Supervise the organization of the current and back issue periodical collections.
• Manage ordering, cataloging, processing, and distribution of new materials.
• Interact with vendors regarding efficient materials acquisition and data gathering.
• Manage the item database of the library’s software to ensure accuracy, order, authoritativeness, and accessibility.
• Collaborate with other staff and external agencies to apply for appropriate grants for materials and/or technology.
• Participate in staffing the circulation desk and providing reference services.
• Gather, analyze, and distribute appropriate statistics and data using a variety of technologies and methods.
• Arrive on time for work, attend work regularly, and successfully complete the responsibilities of the position.
• Comply with HutchCC policies, procedures, and practices.
• Serve actively on HutchCC committees

Essential Functions – Faculty Secretary:

• Provide clerical support regarding day-to-day operations of office for department chair and faculty (e.g. picking up mail and copy work, phone answering/transfer, scheduling appointments, word processing, scans/faxing, directing inquiries, data entry, copying, maintaining electronic files, making travel arrangements including airline and hotel reservations, cars, and vans, etc.) and preparing class materials as needed by faculty.
• Provide a friendly customer service-oriented atmosphere and support for department chairs, faculty, students, staff, guests, vendors, stakeholders and/or any visitors to HutchCC.
• Communicate professionally and accurately and serve as a knowledge resource for HutchCC information, directing to the correct resource or staff member.
• Plan and fulfill meeting/even needs, including enrollment activities and recruiting events, coordinating room reservations when appropriate.
• Attend meetings as assigned.
• Manage logistical and inventory supplies needs; order and see to the maintenance of equipment.
• Prepare and follow-up on purchase orders, receipts, forms, and documentation of expenses, including timely payments of invoices.
• Coordinate schedule and assist with supervision of possible student workers and/or dept. staff; delegate responsibilities as appropriate.

Secondary functions – Library Assistant:

• Perform other duties as assigned by the Director of Rimmer Support Services

Secondary functions – Faculty Secretary:

• Perform other duties as assigned by the Department Co-Chairs

REQUIRED QUALIFICATIONS:

• Associates degree preferred.
• Professional phone and receptionist skills required.
• Ability to practice good customer service and maintain confidentiality in a student-centered environment.
• Strong microcomputer skills including working familiarity with Microsoft Office products
• Excellent organizational skills required.
• Ability to work independently and efficiently, with attention to detail and accuracy.
• Ability to accept supervision and instruction, and to develop and maintain effective work relationships with many people.
• Physical requirements include the ability to sit in front of a computer screen for extended periods of time; the ability to perform hand motions for keyboarding, operating office equipment, answering telephones, and other office equipment; Excellent verbal, written, and listening skills; Must have the ability to sit for extended periods of time; exhibit manual dexterity to dial a telephone, to enter data into a computer, and to operate additional office equipment; to see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal levels and on the telephone; speak in audible tones so that others may understand clearly in person and on the telephone; to use appropriate judgment and to apply tact and courtesy in difficult situations; the ability to understand words and respond effectively and appropriately; The position will require transporting of packages and some lifting up to 25 pounds. Sedentary/Indoor work environment with a substantial amount of keyboarding required.
• Mental requirements include the ability to learn and comprehend basic instructions about the position.
• Essential functions and the physical and mental qualifications must be performed with or without a reasonable accommodation.
• The qualifications listed are guidelines for selection purposes; alternative qualifications may be substituted if sufficient to perform the duties.

SALARY and STATUS:

The hourly rate of pay is commensurate with qualifications as determined by HutchCC administration. This full-time support staff position is 12-months annual, 40 hours per week, benefit eligible, non-exempt, and at-will. Time shall be tracked through the time clock system.

APPLICATION:

To apply for this opportunity, please visit www.hutchcc.edu – Thank you!

If you have questions about this position, please submit an email that contains your questions to:  hrinfo@hutchcc.edu

HUTCHINSON COMMUNITY COLLEGE IS AN EQUAL OPPORTUNITY, AFFIRMATIVE ACTION EMPLOYER

To view the HutchCC Non-Discrimination Notice, please visit www.hutchcc.edu

HutchCC reserves the right to revise job responsibilities as the need occurs.  This position announcement does not constitute a written or implied contract of employment; rather, it is a clarification of the responsibilities of the position.  This position description may be changed at any time by the HutchCC administration.