Associate Degree Nursing Program Secretary (STF2949)

This position will be responsible for secretarial assignments within the Associate Degree Nursing program.  This position reports to the Associate Degree Nursing Program Director/Department 1 Co-Chairperson.

RESPONSIBILTIES:

Essential-

• Arrive on time for work, attend work regularly, and successfully perform the responsibilities of the position.
• Provide a friendly customer service-oriented atmosphere. Always maintaining a professional appearance.
• Comply with HutchCC policies, procedures, and practices.
• Provide document processing, records management and general clerical support to faculty, staff, and the Director of Nursing with the day-to-day Nursing Education operations.
• Receive and transmit communication accurately and promptly. Maintain high standard of customer service and confidentiality for students, test takers, staff, and other customers at all times.
• Attend departmental/program meetings as assigned, recording minutes as required; notify appropriate persons of meetings, distribute agendas, prepare and distribute minutes.
• Process purchase orders for payment of invoices and communicate budget line-items totals. Including Perkins, KS Initiative Grants and Capital Outlay purchases.
• Coordinate with Department 1 all Perkins and Capital Outlay related purchases.
• Plan and fulfill meeting/event needs and travel arrangements.
• Oversee usage and process of monthly credit card log of HutchCC ADN credit card.
• Communicate information to prospective and current students regarding individual programs and majors.
• Assist Allied Health Academic advisors with academic advising and transcript evaluations as needed.
• Responsible for processing and completing of applications during each admission period.
• Maintain databases for student information and files for each cohort within the program.
• Coordinate and proctor exams, including online and placement assessments.
• Maintain a confidential and quiet testing environment.
• Implement test environment security procedures and monitor test takers.
• Assist with the delivery of approved test-related accommodations (e.g., serve as an official reader and/or scribe)
• Maintain records for all testing fees and proctoring documents for various reports.
• Serve as Davis Hall and Peel Center point of contact for room reservations.
• Responsible for maintenance of clinical contracts.
• Assist with maintaining program website with current information.
• Coordinate schedules and assist with supervision of work study student; delegate responsibilities as appropriate.
• Pick-up and distribute mail for Department 1, Radio Kansas and Retired Volunteer Center as needed.

Secondary –

• Perform other responsibilities as assigned by the Nursing Program Director and/or Department 1 Chairperson.

QUALIFICATIONS:

• High school diploma or equivalent required; AAS Degree in Office Technologies preferred.
• General clerical keyboarding skills required, with a preference for MS Office experience: Word, Excel, Access, and PowerPoint.
• Ability to establish and maintain effective work relationships.
• Ability to work independently and efficiently, with attention to detail and accurately follow written and verbal instructions.
• Physical requirements include the ability to sit in front of a computer screen for extended periods of time; the ability to perform keyboarding, operating office equipment, answering telephones, and other office equipment; Excellent verbal, written and listening skills; to see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal levels and on the telephone; speak in audible tones so that others may understand clearly in person and on the telephone; to use appropriate judgment and to apply tact and courtesy in difficult situations; Attentive to detail, accurately follow written and verbal instructions, work independently, Sedentary/Indoor work environment with a substantial amount of keyboarding required
• Mental requirements include the ability to learn and comprehend basic instructions about the position.
• Physical and mental qualifications must be performed with or without a reasonable accommodation.
• The qualifications listed are guidelines for selection purposes; alternative qualifications may be substituted if sufficient to perform the duties.

WAGE AND STATUS:

The hourly rate of pay is commensurate with qualifications as determined by HutchCC administration.  This full-time, at-will, support staff position is 12-months annual, fringe benefit package eligible, and nonexempt.  This position is located at Davis Hall.