Allied Health Department Secretary (STF2772)

RESPONSIBILITIES:

Essential Functions –

• Assist program faculty with preparation of instructional materials.
• Provide clerical support to faculty, staff, and the coordinator of the Health Care Training courses with the day-to-day Health Care Training operations.
• Receive and transmit communication accurately and promptly. Maintain a high standard of customer service and confidentiality at all times.
• Provide a friendly customer service oriented atmosphere. Maintaining a professional appearance at all times.
• Attend departmental/program meetings as assigned, recording minutes as required; notify appropriate persons of meetings, distribute agendas, prepare and distribute minutes.
• Communicate information to prospective and current students regarding Health Care Training courses.
• Process purchase orders for payment of invoices and communicate budget line item totals.
• Coordinate schedules and assist with supervision of work study student; delegate responsibilities as appropriate.
• Arrive on time for work, attend work regularly, and successfully perform the responsibilities of the position.
• Comply with HutchCC policies, procedures, and practices.
• Plan and fulfill meeting/event needs and travel arrangements.

Health Care Training Essentials -
 

• Perform various enrollment clerk functions including the receipt and input of applications and receiving and processing enrollment paperwork and payments.
• Assist with the course evaluation process, starting classes, enrollment/registration, student appreciation, and other events.
• Maintain knowledge of current Health Care Training course offerings and ongoing courses in order to answer phone and walk-in inquiries.
• Perform various clerk functions for Nursing Continuing Education Providership and programs, including, but not limited to: Typing certificates, keeping statistical reports, and preparing sign-in sheets.
• Work evening enrollment/office hours as required by the Coordinator of Health Care Trainin

Secondary –

• Perform other responsibilities as assigned by the Coordinator of Health Care Training.

QUALIFICATIONS (Essential):

• High school diploma or equivalent required; AAS Degree in Office Technologies preferred.
• General clerical keyboarding skills required, with a preference in MS Office experience: Word, Excel, Access and PowerPoint.
• Ability to establish and maintain effective work relationships.
• Ability to work independently and efficiently, with attention to details; Accurately follow written and verbal instructions while maintaining professionalism.
• Physical requirements: Excellent verbal, written and listening skills; exhibit manual dexterity to dial a telephone, enter data into a computer, and to operate additional office equipment; see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal levels and on the telephone; speak in audible tones so that others may understand clearly in person and on the telephone; use appropriate judgment and to apply tact and courtesy in difficult situations; attentive to detail, accurately follow written and verbal instructions, work independently;  understand words and respond effectively and appropriately; Medium/Indoor work environment with a substantial amount of keyboarding required; transport supplies to sites of classes; ability to lift 50 pounds.
• Mental requirements include the ability to learn and comprehend basic instructions about the position.
• Physical and mental qualifications must be performed with or without a reasonable accommodation.
• The qualifications listed are guidelines for selection purposes; alternative qualifications may be substituted if sufficient to perform the duties.

HOURLY WAGE and STATUS:

The hourly rate of pay is commensurate with qualifications as determined by HutchCC administration.  This full-time support staff position is 12 months annual, benefit eligible, at-will, and nonexempt. 

APPLICATION:

To apply for this opportunity, please visit www.hutchcc.edu

If you have questions regarding this position, please submit an email containing your questions to:  hrinfo@hutchcc.edu

HUTCHINSON COMMUNITY COLLEGE – IS AN EQUAL OPPORTUNITY, AFFIRMATIVE ACTION EMPLOYER
To view the HutchCC Non-Discrimination Notice, please visit www.hutchcc.edu

HutchCC reserves the right to revise job responsibilities as needed. This position announcement does not constitute a written or implied contract of employment; rather, it is a clarification of the responsibilities of the position. This job description may be changed at any time by the HutchCC Administration.