What are the responsibilities and job description for the Foreclosure - Administrative Assistant position at Hutchens Law Firm?
As an Administrative Assistant in our Foreclosure department, you will perform routine clerical and administrative functions such as drafting correspondence, organizing and maintaining paper and electronic files, and assist with any clerical duties as needed.
Reasonable accommodations may be made to enable individuals with disabilities to perform the following essential functions:
- Input data and update websites
- Answer phone calls from prospective purchasers and or borrowers or lenders
- Run conflict checks and request any existing files
- Setup new referrals in case management software
- Assist in maintaining calendar of hearings and sales
- Submit check requests
Any employee of the foreclosure department may be cross-trained and expected to fulfil responsibilities of any team at any time based on business need.
Required Competencies
- Ethics & Integrity
- Productivity and Hard Work
- Effective Communication
- Adaptability
- Commitment to Excellence
- Knowledge & Skills
- Positive Interpersonal Relationships
Minimum Qualifications
- 0-3 years of general office support experience
- Willingness and ability to learn
- Proficient in MS Office
- High degree of accuracy and attention to detail
- Ability to meet strict deadlines.
Preferred Skills & Experience - These are additional skills and experience that are not required to hold this position but may provide candidates who possess them an edge over candidates who do not.
- 1-2 years of experience accounting, legal or real estate
- Basic Knowledge of the foreclosure process
Work Environment
This job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Demands
This is largely a sedentary role; however, some filing is required. This would require the ability to lift files (up to 15 lbs), open filing cabinets and bend or stand as necessary, operate a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
EEO Statement
Hutchens Law Firm is committed to equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.