Program Coordinator, Center for Adult and Continuing Education

POSITION SUMMARY

The Program Coordinator for the Center for Adult and Continuing Education (CACE) provides administrative, operational, and programmatic support for Huston-Tillotson University's Adult Degree Program (ADP), HT Online, Continuing Education initiatives, and the HT-California initiative. This position plays a critical role in ensuring the effective coordination of academic programming, instructor assignments, student support processes, and day-to-day operations.

The ideal candidate is highly organized, detail-oriented, collaborative, and committed to supporting adult learners. The Program Coordinator must be able to manage multiple priorities, communicate effectively with faculty, students, staff, and external partners, and contribute positively to a fast-paced, team-oriented environment.

TASKS & RESPONSIBILITIES

Academic Program Coordination

• Coordinate instructor assignments and maintain faculty scheduling records for ADP, HT Online, and Continuing Education courses.
• Assist with course scheduling, section creation, and semester planning activities.
• Support faculty onboarding, communications, and instructional resource distribution.
• Coordinate the collection and organization of course syllabi, instructional materials, and program documentation.
• Monitor program calendars and ensure key academic deadlines are communicated and met.
• Support student retention efforts through proactive communication and coordination with university departments.
• Assist with orientation, information sessions, and special events for ADP and HT Online students.

Continuing Education Support

• Assist with the development, implementation, and administration of continuing education programs and workforce development initiatives.
• Coordinate participant registration, instructor logistics, and program communications.
• Maintain records and reports related to continuing education offerings.
• Support partnerships with community organizations, employers, and external stakeholders.

HT-California Administrative Support

• Provide administrative support for HT-California operations and program implementation.
• Coordinate communications with stakeholders.
• Assist with maintaining records, compliance documentation, and operational processes related to the instructional site.
• Support scheduling, event planning, and logistical coordination for HT-California activities.

Administrative and Operational Responsibilities

• Prepare reports, correspondence, meeting agendas, and program documentation.
• Maintain accurate student, faculty, and program records.
• Assist with data collection and reporting for institutional effectiveness, accreditation, and regulatory compliance purposes.
• Coordinate meetings and maintain departmental calendars.
• Support budget tracking, purchasing, and other administrative processes as assigned.
• Provide administrative support to the CACE Director and perform additional duties as assigned to support the mission and goals of CACE.

• Bachelor's degree from an accredited institution.
• Minimum of two years of experience in program coordination or administrative support.
• Strong organizational and project management skills.
• Excellent written, verbal, and interpersonal communication skills.
• Demonstrated ability to manage multiple priorities and meet deadlines.
• Proficiency with Microsoft Office Suite and virtual collaboration platforms.
• Ability to work independently while contributing effectively as a team member.

Preferred:

• Experience supporting adult learners, online education, or continuing education programs.
• Familiarity with student information systems, learning management systems, and higher education administrative processes.

KNOWLEDGE, SKILLS, & ABILITIES

• Strong attention to detail and accuracy.
• Exceptional customer service and relationship-building skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Ability to adapt to changing priorities and work in a dynamic environment.
• Commitment to the mission and values of Huston-Tillotson University.

SUPERVISION

• This position reports to the Director of the Center for Adult and Continuing Education.

SALARY RANGE

• $55, 000 annually, plus benefits!

POSITION STATUS

• Full-time; in-person.
• Occasional evening or weekend work may be required to support events, student activities, or program operations.

SETTING

Founded in 1875, Huston-Tillotson University is Austin's first institution of higher education. The University is an independent, liberal arts, church-related, historically black institution located on a 23-acre tree-lined campus near downtown Austin, Texas. The University is affiliated with United Methodist Church, the United Church of Christ, and the United Negro College Fund. Undergraduate, four-year degrees in business, education, the humanities, natural sciences, and social sciences are awarded. Huston-Tillotson University is multi-cultural, multi-ethnic, and multi-faith, and welcomes students of all ages, races, and religions. All faculty are engaged in a range of activities, their primary focus is teaching. The student-teacher ratio is 15 to one, which allows an environment of personalized attention to students.

Salary : $55,000