Marketing Project Coordinator

Last date to apply:

The Marketing Project Coordinator supports the day-to-day coordination and organization of marketing projects. This role will utilize our project management tool, Basecamp, to ensure the efficient intake, coordination, and progression of marketing projects from request through completion. This role also provides an opportunity to contribute to the continuous improvement of Marketing processes by identifying opportunities to make workflows more efficient and effective. This role works closely with Brand Marketing, Creative Services, Product Management, Sales, Marketing Technology, and other cross-functional teams.

What You Need to Know:

• Serve as the primary point of contact for incoming marketing project requests.

• Manage the intake and organization of marketing requests through Basecamp.

• Review incoming requests to ensure required information, assets, objectives, and timelines are provided.

• Follow up with requestors to gather missing information and clarify project requirements.

• Create and maintain projects, tasks, timelines, and relevant information in Basecamp.

• Schedule and coordinate project kickoff meetings as needed, ensuring that the appropriate stakeholders are included.

• Monitor project timelines and follow up on outstanding information, approvals, or deliverables.

• Maintain ongoing report of current marketing projects and status for regular review and prioritization with leadership.

• Help proactively identify potential delays or scheduling conflicts and communicate them to appropriate leadership.

• Maintain organized project documentation and records, in accordance with Marketing Department file systems.

• Assist with general administrative and operational activities within the marketing department.

• Identify opportunities to improve marketing workflows, project intake, and other administrative processes.

What We Are Looking For:

• Bachelor's degree in Marketing, Communications, Business, Project Management or related field, or relevant work experience.

• 1 years of relevant experience in Marketing and/or Project Management

• Effective time management and organizational skills to successfully prioritize multiple projects and timelines concurrently.

• Excellent attention to detail and ability to maintain accurate information.

• Self-motivated with a strong sense of ownership and follow-through.

• Advanced skills with MS Word, Excel and Power Point. Previous experience with Basecamp is preferred.

• Strong attention to detail & accuracy so projects are done correctly the first time

• Solid communication, interpersonal, and presentation skills

• Intellectual curiosity with a continuous improvement mindset & eagerness to learn