Office Manager

Job Summary
We are seeking a dynamic and highly organized Office Manager to lead the daily operations of our busy office environment. This pivotal role involves overseeing administrative functions, managing office staff, coordinating vendor relationships, and ensuring a smooth, efficient workplace. The ideal candidate will possess exceptional communication and organizational skills, efficient in QuickBooks, with a proactive attitude to foster a productive and welcoming atmosphere. As an Office Manager, you will play a key role in supporting team success and maintaining operational excellence across all office functions.

Responsibilities

• Manage scheduling, calendar coordination, and appointment setting for leadership and team members.
• Oversee vendor management, including negotiating contracts, processing invoices, and maintaining supplier relationships.
• Handle bookkeeping tasks such as payroll processing, budgeting, expense tracking, and utilizing QuickBooks for financial management.
• Maintain organized filing systems—both digital and physical—and ensure compliance with record-keeping policies.
• Oversee front desk operations, including phone systems, phone etiquette, and visitor management to create a professional first impression.
• Support human resources activities such as onboarding new employees, managing HR documentation, and assisting with employee relations.
• Ensure office supplies are stocked and equipment is maintained; troubleshoot issues promptly to minimize disruptions.
• Implement office policies and procedures to enhance workflow efficiency while fostering a positive work environment.

Qualifications

• Proven experience in office management or administrative roles within a professional setting.
• Supervising experience with the ability to lead diverse teams effectively.
• Strong proficiency in QuickBooks, calendar management tools, and general bookkeeping practices.
• Excellent communication skills with the ability to interact professionally with staff, vendors, and clients.
• Demonstrated organizational skills with attention to detail in scheduling, filing, and record keeping.
• Knowledge of human resources processes including payroll administration and employee onboarding.
• Ability to manage multiple priorities efficiently while maintaining a positive attitude in a fast-paced setting. Join us as an Office Manager to lead our administrative team with enthusiasm and precision! Your expertise will help create an organized workspace where productivity thrives and team members feel supported every step of the way.

Work Location: In person