Church Secretary / Receptionist

Company Description Huntsville Park Baptist Church is located at 3120 Triana Blvd SW in Huntsville, Alabama, serving the local community through worship, ministry, and outreach programs. The church maintains an active office environment that supports pastoral staff, volunteers, and congregation members. As an established organization, it values hospitality, clear communication, and organized administration in all church activities. Team members are encouraged to contribute to a welcoming atmosphere for visitors and regular attendees. Working at Huntsville Park Baptist Church offers the opportunity to support meaningful community-focused work in a stable, faith-based setting.

Role Description The Church Secretary / Receptionist is a part-time, on-site role based in Huntsville, AL, responsible for managing daily office operations and serving as a primary point of contact for members, visitors, and vendors. Day-to-day tasks include answering phone calls, greeting guests, responding to inquiries, and directing individuals to appropriate staff or ministries. The role also involves maintaining church records, managing correspondence, preparing routine reports, and supporting scheduling for meetings, events, and facility use. The Church Secretary / Receptionist will assist with the creation and distribution of newsletters and other communications, as well as organizing and filing documents. This position works closely with pastoral and administrative staff to ensure the office runs smoothly and that everyone is served in a professional, courteous, and respectful manner.

Qualifications

• Strong phone etiquette and communication skills to interact effectively with congregation members, visitors, and staff.
• Clerical skills and administrative assistance experience, including filing, data entry, scheduling, and document management.
• Ability to help create, format, and distribute newsletters and other written communications.
• Proficiency with office software (e.g., word processing, spreadsheets, email, calendars) and basic office equipment.
• Excellent organizational skills, attention to detail, and the ability to manage multiple tasks and priorities.
• Professional, welcoming demeanor and commitment to maintaining confidentiality and discretion.
• Prior experience in an office, receptionist, or administrative support role; experience in a church or nonprofit environment is a plus.
• High school diploma or equivalent; additional training in office administration or related areas is beneficial.