Volunteer Coordinator

The Huntsville Learning Center is a Christ-centered organization partnering with schools, families, and our community to help students with limited opportunities become spiritually aware, lifelong learners and responsible citizens, and high school graduates through programs focusing on Biblical knowledge, mentorship, and academic support.

Position: Volunteer Coordinator

Status: 24-hour workweek

Reports To: Program Manager

Overview

The Volunteer Coordinator is responsible for recruiting, scheduling, training, and supervising all volunteers. The volunteer coordinator must be remotely available from 10:00 am-12:00 pm (4 hours a week) —except for once-weekly in-office staff meeting attendance—and in the office 1:00 pm-6:00 pm Monday through Thursday for the After-School Program, plus additional hours as scheduled, including tours, special event attendance, and Summer Programs. The volunteer coordinator is responsible for showing God’s love to each volunteer and student by developing honest, meaningful relationships with them and by providing a stable and calm environment.

Position Requirements

• Belief in the mission of HLC and demonstrated Christ-like character
• Post-secondary education a plus
• Solid computer skills (Microsoft Office, e-mail, G-suite, web-based applications, and mobile device applications)
• Effective written and verbal communication skills
• Organizational skills
• Serve and support volunteers with a hospitable and professional demeanor
• Maintain confidentiality per FERPA and HIPPA regulations
• Valid driver’s license and clean driving history
• Ability to pass a background check and drug screening

Duties and Responsibilities

o Recruiting

• Recruit and vet volunteers
• Recruit bible study teachers to assist lead teachers
• Recruit volunteers to provide snacks, typically one day/month
• Attend and host recruiting events within the community
• Develop and maintain relationships with volunteer organizations (The United Way, churches, universities, fraternities, sororities, school clubs, etc.)
• Utilize Better Impact or other volunteer platform for recruiting, scheduling, and communicating.

o Scheduling and Communication

• Provide the program manager with input for the monthly report to the board of directors (current number of volunteers, new contacts, presentations, etc.)
• Create and maintain a comprehensive volunteer schedule with visibility to volunteers and HLC staff (Donor Driven and future proprietary system)
• Maintain a current database with volunteer information
• Act as a single point of contact for volunteer communications: time-sensitive messaging, email correspondence, maintaining the event calendar
• Work with the program manager and other staff members to determine volunteer needs, such as a specific number of volunteers, one-on-one, etc.
• Greet all volunteers when they arrive to get them checked in and assign them to a specific class if not already committed to a class or student
• Encourage volunteers to give feedback, either in person or through the MyImpact App, at the end of their shift.
• Proactively confirm volunteer schedules in advance and coordinate changes and replacements, particularly regarding volunteers providing snacks or meals
• Work with volunteers to resolve conflicts and promote cooperation
• Manage special and large groups volunteering together

o Volunteer Orientation and Training

• Create/maintain volunteer orientation materials
• Create/keep volunteer job descriptions
• Schedule and lead volunteer orientations, which are ongoing throughout the school year.
• Provide facility tours

o Volunteer Appreciation

• Plan volunteer appreciation events and activities

Job Type: Part-time

Pay: $20.00 - $25.00 per hour

Benefits:

• Flexible schedule

Application Question(s):

• Do you have experience coordinating volunteers, teams, groups, or events?
• Are you comfortable recruiting volunteers and building relationships with churches, schools, businesses, and community organizations?
• Are you available to work in-person Monday–Thursday from approximately 1:00 PM–6:00 PM and attend occasional events outside those hours?
• What interests you most about serving as the Volunteer Coordinator at the Huntsville Learning Center?
• Tell us about a time you organized people, schedules, or volunteers for a project, event, ministry, or organization.
• Volunteers are the heart of our ministry. How would you help a volunteer feel welcomed, appreciated, and connected to our mission?

Work Location: In person

Salary : $20 - $25