Lawyer Recruiting Assistant

Hunton Andrews Kurth LLP, an international law firm, is actively recruiting a Lawyer Recruiting Assistant in our Houston office. This position performs administrative work of a highly confidential and complex nature. Works closely with all levels of firm administration on various lawyer recruiting, training, and development initiatives.

RESPONSIBILITIES AND ACCOUNTABILITIES

1. Provides administrative support for the Lawyer Recruiting Manager. Provides a variety of office-specific recruiting and development support in assigned offices.
2. Maintains recruiting and personnel files for all assigned schools, recruits and hires. Adheres to the retention policy and procedures for all active and terminated files including all miscellaneous files kept in separate locations. Handles file rotation and destruction as defined in the Firm’s records retention policy.
3. Works in the legal recruiting applicant tracking system, LawCruit. Assists with processing and review of online applicants, including sending applicant materials to attorneys for review, and coordinating interviews for candidates, including contacting attorneys to secure their availability for interviews and setting up email confirmation letters to candidates and managing LawCruit interview reminders, schedule changes, and evaluation reminders for attorneys on the schedules. Updates the status and other items pertaining to applicants, and collects evaluations for applicants. Responds to general inquiries regarding the application process. Enters attorney evaluations manually into LawCruit as needed.
4. Sends reminders as necessary regarding summer program evaluation deadlines and mid-summer and exit interviews to appropriate staff and attorneys. Monitors and compiles evaluations and raises any issues regarding the lack of evaluations or issues raised in evaluations. Reminds summer associates of necessary procedures regarding their departure from the firm and collects all wrap-up information and materials from summer associates before they depart.
5. Prior to going on campus or immediately thereafter, enters all necessary information into LawCruit for all student applicants and students interviewed on campus.
6. Researches and recommends recruiting events for assigned law schools and assists in arranging and coordinating recruiting events. Compiles and publishes recruiting efforts and attends job fairs and other events.
7. Performs special projects as assigned.

QUALIFICATIONS

1. Education: High school diploma or equivalent required. College degree preferred.
2. Experience: Experience in a professional services office or other legal support experience preferred. Knowledge of Microsoft Office required.
3. Other Qualifications: Compliance with Firm in-office policy required.  Exceptional written and verbal communication and listening skills. Accurate typing, word processing skills and ability to pay strict attention to detail. Spelling, punctuation and use of grammar must be of high quality. Must have strong organizational skills. Ability to work well under pressure, patience, diplomacy, high stress tolerance, ability to prioritize workload and adapt to changing conditions. Visual acuity needed for transcription, extensive reading and moderate or advanced keyboard usage. Ability to sit or stand for extended periods of time. Ability to receive and convey detailed information through both written and oral communications. Ability to lift, carry, reach, stoop or bend, at times repetitively, for tasks involving filing or movement of files/supplies weighing up to 5-10 pounds. Essential competency processes include language ability, reasoning and memory. Ability to maintain flexibility regarding work assignments to work overtime on short notice required. Ability to work in a cooperative manner as a member of a team. To perform this job successfully, the incumbent must possess the abilities or aptitudes to proficiently perform each of the responsibilities and accountabilities described above, with or without reasonable accommodation.

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