Event Coordinator

Huntington Country Club

Position Title: Events Coordinator

Reports To: General Manager

Role Overview

The events coordinator (EC) is responsible for planning, coordinating, and administering all events at Huntington Country Club, from intimate private gatherings to large-scale club-sponsored celebrations. This role demands exceptional attention to detail, organizational precision, and a commitment to delivering flawless service that reflects the Club’s elevated standards.

The EC will work closely with members, clients, vendors, and staff to ensure every event is successful and memorable.

Key Responsibilities

Event Planning & Coordination

• Collaborate with members and clients to understand their vision and requirements.
• Prepare detailed proposals, banquet event orders to include, but not limited to, timelines, layouts, menus, and logistical plans.
• Ask all necessary questions upfront to avoid oversights.
• Respond to inquiries within 24 hours or escalate promptly.
• Manage all administrative and operational preparations.

Event Execution

• Ensuring events are a total success from setup through breakdown as planned
• Maintain grace under pressure and adapt quickly to last-minute changes.
• Ensure planned service standards are met or always exceeded.

Event Billing

• Ensure all event billing is accurate, complete, and submitted promptly.
• Reconcile invoices and charges with accounting post-event.
• Maintain clear, transparent financial documentation.

Team Leadership & Service Culture

• Provide calm, professional, and respectful leadership.
• Foster a supportive, collaborative, mentorship-driven environment—no “boss culture.”
• Oversee proper storage and organization of event materials.

Qualifications & Experience

• Private club experience preferred
• High levels of clerical and administrative skills are a must
• Proven experience in event management, hospitality, or a related field.
• Strong organizational and time management skills with the ability to handle multiple projects.
• Excellent communication skills, both written and verbal.
• Background in banquet operations and catering services preferred.
• Self-motivated with the ability to work collaboratively

What Success in This Role Looks Like:

·      Building a professional, transparent, and highly trustworthy partnership with the General Manager

·      Leading by example with integrity, accountability, and clear communication

·      Executing event planning and event operations seamlessly with strong attention to detail and a best quality possible mindset.  

·      Maintaining accurate, timely billing, budgets, and financial documentation

·      Earning consistent positive feedback from members and staff

·      Demonstrating a growth mindset and continuous professional improvement

·      Maintaining a polished, professional presentation and respectful workplace behavior at all times

·      Developing a strong professional and respectful relationship with members and the team.

Compensation & Benefits

• Employment Type: Full-Time, Exempt
• Annual Salary: ranging from $75k to $95k plus performance-based bonus eligibility
• Benefits Include:
• Comprehensive health, dental, and vision insurance eligibility
• 401k eligibility
• 2 weeks paid vacation
• Uniform allowance
• Professional education allowance
• Employee meals
• Golf and racquet privileges (with GM approval)
• Opportunities for growth within the Club

Join Us

If you are detail-oriented, passionate about creating unforgettable events, and thrive in a collaborative, service-driven environment, we’d love to hear from you.  Most importantly, this is a great career opportunity for the hospitality-minded individual looking to grow within the club

& industry.

Please send your cover letter and resume to:

Ben Barragan, General Manager at ben@hccli.org