Staff Accountant

STAFF ACCOUNTANT

Department: Finance

Reports To: Finance Director

Position Summary

The Staff Accountant is responsible for the day-to-day financial operations of the Huntington City Mission. This position manages the organization's accounting functions, ensuring the accuracy, integrity, and timeliness of all financial information. Responsibilities include oversight of accounts payable, accounts receivable, general ledger maintenance, account reconciliations, monthly financial reporting, grant reporting, audit preparation, and compliance with nonprofit accounting standards. The Staff Accountant works collaboratively with the Finance Director while exercising sound judgment and requiring minimal day-to-day supervision.

Essential Duties & Responsibilities

General Accounting

· Maintain the general ledger and chart of accounts.

· Prepare and post journal entries.

· Complete month-end and year-end closing activities.

· Perform bank, credit card, investment, and balance sheet reconciliations.

· Maintain supporting accounting documentation.

· Research and resolve accounting discrepancies.

Accounts Payable & Receivable

· Process vendor invoices and payments.

· Maintain vendor files and W-9 documentation.

· Prepare invoices for grants, contracts, and other receivables.

· Record deposits and monitor outstanding receivables.

· Reconcile vendor statements and customer balances.

Financial Reporting

· Prepare monthly financial statements and supporting schedules.

· Generate reports for management, Board of Directors, and program leadership.

· Assist with annual operating budget preparation and cash flow reporting.

· Analyze financial data and explain variances.

Grant & Compliance

· Prepare financial reports for federal, state, local, and private funders.

· Monitor grant expenditures for compliance with budgets and regulations.

· Maintain complete grant documentation.

· Assist with grant budgets and reimbursement requests.

Audit

· Serve as primary accounting contact for annual audits and monitoring visits.

· Prepare audit schedules and supporting documentation.

· Implement recommendations that strengthen internal controls.

Qualifications

· Bachelor's degree in Accounting, Finance, or related field preferred; equivalent experience may be considered.

· Minimum of three to five years of progressively responsible accounting experience.

· Advanced proficiency in QuickBooks Desktop is required.

· Strong working knowledge of Microsoft Excel, Word, and Outlook.

· Experience preparing financial statements, reconciliations, and month-end close.

· Experience working with external auditors and preparing audit schedules.

· Experience with nonprofit accounting and grant reporting preferred.

· Knowledge of GAAP and nonprofit accounting principles.

· Ability to manage multiple priorities independently with minimal supervision.

· High level of integrity, professionalism, and confidentiality.

Knowledge, Skills & Abilities

· Excellent analytical and problem-solving skills.

· Exceptional attention to detail and accuracy.

· Strong organizational and time-management abilities.

· Ability to meet deadlines in a fast-paced environment.

· Ability to build positive working relationships with auditors, funders, vendors, and staff.

· Commitment to the Mission's ministry and values.

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person