Facilities Manager

POSITION SUMMARY: The Facility Manager oversees all mechanical and physical areas of the club facility and common areas of the community. This position supervises, coordinates and carries out all repairs and general maintenance needed to keep the association in good repair and working order. Also, oversees internal projects, planning, coordination, building management, and collaborate with professionals for request for information on larger projects.

Essential Duties & Responsibilities

• Train, schedule and manage all clubhouse maintenance team members.
• Schedule workloads and work orders for all areas of the Club and its equipment.
• Assists with scheduling and monitoring work performed by outside contractors.
• Assists with developing and maintaining short term and long-term requirements for repairs, maintenance, and capital replacements/requirements.
• Attends weekly maintenance department meetings and runs meetings when Assistant Director of Facilities is not available.
• Controls key systems with Security division.
• Assists with all energy management, lighting, fire protection, fire suppression systems, fire line, fire certifications, domestic backflows, HVAC, ventilation, plumbing, electrical, drainage, equipment, pool equipment, furniture, and fixtures throughout the entire property.
• Schedule and monitor pest control services, trash services, life safety, and elevators.
• Maintain a log for all equipment repairs through the work order system.
• Manage repairs as needed in electrical to include light switches, receptacles, breakers, motors, light fixtures, bulbs, ballasts/drivers, and ceiling fans.
• Manage repairs as needed in plumbing to include faucets, sinks, drains, toilets, urinals, flush valves and water valves. Clears plumbing blockages using a plunger, hand snake or electrical drain snake.
• Manages general repairs as needed in carpentry to include cabinet repairs, wood and metal door and door hinges, closures, locksets, light furniture repairs, picture and mirror installation, shelving installation, etc.
• Manage repairs as needed in painting to include small drywall repairs, priming and final coats of paint with usage of brush, roller or sprayer.
• Assists with planning, organizing, and executing the Club’s preventative maintenance programs.
• Respond to emergencies at any time.
• Maintain a highly efficient safety program with an emphasis on awareness, compliance, training and communication that conforms to OSHA standards.
• Maintain inventory of maintenance, repair and related supplies. Maintains workshop and clean working environment including storage areas.
• Manage and maintain the work order system.
• Perform additional tasks as requested by the Assistant Director of Facilities or the Director of Facilities.
  
  

Education/Experience

• Bachelor’s degree in related field preferred
• 5 years of direct experience in construction management or facility management
• Private club, hotel or resort experience preferred.
• Experience in engineering a plus
• Exceptional organizational and project management skills
• Ability to comfortably work in an intensely deadline-oriented environment.
• Ability to lead and develop a large team with strong collaboration skills.
• Ability to use systems and technology to manage departments and projects.
• Ability to read and interpret blueprints, diagrams and schematics.
• Ability to understand, interpret and follow a variety of instructions furnished in written, oral, diagram or schedule form.
  
  

Qualifications/Skills

• Must have standard trade hand tools and gauges.
• Must have the ability to understand, interpret and follow a variety of instructions orally and in written form including schematics and diagrams.
• Must be able to use power tools at a safe operational level; Club will provide power or battery type tools.
• Must be able to work independently.
• Must be able to work a variable schedule, weekends and holidays.
• Must be able to drive a golf cart, Club van, or truck.
• Ability to understand, interpret and follow a variety of instructions furnished in written, oral, diagram or schedule form.
• Must be at least 18 years old and available to work a varied schedule that includes nights, weekends and holidays.
  
  

Licenses or Certificates

Valid driver’s license

CPR/AED/First Aid certification a plus

Physical Requirements (The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.)

• While performing the duties of this job, the employee is regularly required to use hands to feel, handle and operate; reach with hands and arms; and see, talk and hear.
• The employee is frequently required to walk, bend, kneel, climb, crawl into small spaces, push, pull, reach and occasionally lift and/or move 50 lbs., use of step ladders, extension ladders, and 6ft scaffolding.
• The job consists of both inside and outside work. Precautions should be taken for work performed outside for extended periods of time.
  
  

Grooming

• All employees must wear uniform.
  
  

Other

This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts, or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed when circumstances change (e.g. emergencies, changes in personnel, workload, seasonality, rush jobs or technological.)