Legal Assistant

The Legal Assistant will provide support to the Estate Planning group. The legal assistant will be responsible for managing all aspects of the calendaring including scheduling/cancelling appointments, managing task lists, and tracking/processing expenses. The legal assistant will assist the Trusts & Estates practice group with various clerical duties such as typing, proofreading, note taking, appointment coordination, meeting set-up, answering phones, mail distribution, greeting clients and other general office duties as needed.

Legal Assistant Responsibilities:

• Provide confidential administrative support to legal staff.
• Manage and coordinate priorities of multiple attorney/paralegal assignments.
• Prepares documents and correspondence requiring knowledge of legal terminology and document formats, such as contracts, pleadings, briefs, complaints and motions. Possess a working knowledge of e-filing.
• Draft and proofread correspondence and documents.
• Provide briefing materials for meetings.
• Manage attorneys’ expense reimbursements.
• Maintain electronic calendar for assignments. Make appointments for attorneys. Arrange conference rooms.
• Sort, distribute and prioritize all incoming mail. Prepare outgoing mail/shipping.
• Maintain all client files.
• Schedule business travel arrangements when necessary.
• Adhere to administrative and recordkeeping guidelines to support documentation of activities.
• Manage individual attorney and group task lists.
• Professional phone etiquette to handle incoming calls from clients and other members of the Firm.
• Open new files by creating New Client/New Case forms.
• Enter attorney and paralegal time into 3E.
• Maintain attorney mailing lists and contract.
• Perform general office duties including faxing, photocopying, scanning and filing.
• Works closely with billing staff.
• Greet all visitors to the office, notify appropriate person of their arrival.

Legal Assistant Requirements:

• High School Diploma or GED equivalent required.
• Proficient knowledge of firm software and hardware including Outlook, Word, 3E, Excel, Emburse, and Visio.
• Trusts and estates and/or litigation experience required.
• Excellent proofreading, grammar and spelling skills a must.
• 5 years of relevant work experience.
• Strong oral and written communication skills.
• Accurate typing skills with ability to transcribe legal documents and correspondence.
• Ability to organize and prioritize numerous tasks and complete them under time constraints; strong organizational skills.
• Interpersonal skills necessary in order to communicate and follow the instruction effectively from a diverse group of attorneys and staff and provide information with courtesy and tact.