Front Desk Receptionist

Overview
We are seeking an energetic and highly organized Front Desk Receptionist to be the welcoming face of our office. In this vital role, you will serve as the first point of contact for visitors and callers, ensuring a positive and professional experience at all times. Your proactive approach, excellent communication skills, and ability to manage multiple tasks efficiently will contribute to the smooth operation of our office environment. This paid position offers an exciting opportunity to develop your administrative and customer service skills while supporting a dynamic team.

Responsibilities

• Greet visitors warmly and professionally, creating a welcoming atmosphere for clients, vendors, and staff.
• Manage multi-line phone systems, answer inquiries promptly, and direct calls accurately to the appropriate departments or personnel.
• Handle incoming and outgoing correspondence, including emails, mail, and packages, with attention to detail.
• Maintain and organize office supplies, filing systems, and records to ensure easy access and efficiency.
• Perform data entry tasks using Microsoft Office and Google Workspace applications, ensuring accuracy and timely updates.
• Support office management duties such as calendar management, appointment scheduling, and meeting coordination.
• Assist with clerical tasks including proofreading documents, managing invoices with QuickBooks or bookkeeping software, and maintaining accurate records.
• Provide excellent customer support by addressing inquiries professionally and courteously both in person and over the phone.
• Support administrative functions such as proofreading correspondence, managing calendars, and assisting with personal assistant duties when needed.
• Ensure proper phone etiquette is maintained at all times while handling sensitive information discreetly.
• Perform general office management duties to keep the workspace organized, efficient, and welcoming.

Requirements

• Proven experience in office administration or reception roles with strong clerical skills.
• Excellent computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and data entry tools.
• Familiarity with multi-line phone systems and professional phone etiquette.
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Bilingual abilities are a plus to assist diverse client needs but are not mandatory.
• Experience with QuickBooks or bookkeeping software is preferred for handling invoices or basic financial records.
• Previous experience as a medical or dental receptionist is advantageous but not required; relevant office management or administrative experience is essential.
• Exceptional customer service skills with a friendly attitude that fosters positive interactions.
• Ability to type quickly with high accuracy; proofreading skills are beneficial for document review.
• Knowledge of office equipment such as fax machines, scanners, and photocopiers is desirable.
• Strong time management skills to handle multiple responsibilities efficiently while maintaining professionalism. Join us as our Front Desk Receptionist—where your enthusiasm meets your organizational talent! Be part of a vibrant team dedicated to creating a seamless experience for everyone who walks through our doors or calls our lines. Your proactive spirit will help ensure our office runs smoothly every day!

Job Type: Full-time

Pay: $20.81 - $25.06 per hour

Benefits:

• 401(k)
• Paid time off

Work Location: Hybrid remote in Oxford, MS 38655

Salary : $21 - $25