Administrative Assistant

The Branch Administrative Assistant supports our Real Estate Sales Professionals in the administrative function of their duties to effectively service clients and customers. Additionally, this position provides comprehensive administrative support for the Branch Director and the management team. The successful candidate will be detail oriented with strong customer service skills and well adept to work in a fast-paced, teamwork environment.

Primary Functions:

• Maintain listing inventory by entering new listings and revisions, upload media onto listings, and order home warranties where applicable
• Setup and maintain listing and sales files in compliance with Company standards and current DOS regulations
• Provide sales support to Sales Professionals and management and act as a liaison with the accounting department Maintain files and supply of standard printed forms for Sales Professionals, while assisting Sales Professionals in transaction correspondence
• Sort and distribute mail and post for outgoing mail
• Answer phones and assist in Sales Professional communications
• Other clerical and administrative duties as needed
• Develop and produce marketing materials tailored to the Rochester region.

Skills & Abilities:

• Proficiency with current office technology (Microsoft Office, Google Workspace, etc.)
• Ability and eagerness to work in a cooperative and collegial manner, within a teamwork environment
• Ability to multitask and prioritize workflow
• Excellent oral and written communication skills

Education & Experience:

• Experience in an office setting and administrative role required, Real Estate experience preferred
• High school diploma or equivalent required Valid Driver's License required

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer
• Ability to lift, push, and pull up to 15 lbs