What are the responsibilities and job description for the STEM Outreach and Events Coordinator – ONR Support position at Hunatek?
Position Summary:
We are seeking an organized, outgoing, and service-oriented STEM Outreach and Events Coordinator to support the Office of Naval Research’s Naval STEM outreach initiatives. The primary focus of this position is engaging students, families, educators, and community partners and connecting them with Department of the Navy STEM education and internship opportunities.
The coordinator will also provide hands-on event planning and logistics support for career fairs, student competitions, conferences, family STEM events, naval air shows, and other outreach activities. This includes coordinating event requirements, ordering and shipping materials, supporting on-site setup and breakdown, staffing exhibit booths, engaging attendees, and resolving logistical issues during events.
The successful candidate must be comfortable representing Naval STEM programs in public-facing settings and traveling to approximately 10–20 events annually. Some events may require overnight travel or work outside normal business hours.
Key Responsibilities
- Represent Naval STEM programs at career fairs, conferences, student competitions, family STEM events, naval air shows, and other outreach activities.
- Engage directly with students, families, educators, and community organizations to explain Department of the Navy STEM education and internship opportunities.
- Communicate information about programs such as SEAP, NREIP, SMART, NDSEG, and other Naval STEM initiatives.
- Plan and coordinate event logistics, including registration, schedules, staffing, shipping, venue requirements, booth assignments, equipment, and outreach materials.
- Provide hands-on support for event setup, booth organization, attendee engagement, material distribution, breakdown, and post-event activities.
- Coordinate with ONR personnel, naval laboratories and warfare centers, educational institutions, event organizers, vendors, and other stakeholders.
- Order, track, ship, receive, inventory, and distribute program flyers, promotional items, banners, displays, and student engagement supplies.
- Maintain event schedules, action-item trackers, contact lists, inventories, and other program records.
- Collect and report event participation data, outcomes, lessons learned, and follow-up actions, and track post-event action items through completion.
- Draft and edit outreach materials, event communications, presentations, social media content, and messages for diverse audiences.
- Support social media and digital communications used to promote Naval STEM programs and events.
- Use Microsoft 365 applications—including Word, PowerPoint, Outlook, SharePoint Online, Teams, and Excel—to support planning, reporting, tracking, and team collaboration.
- Travel to approximately 10–20 events annually, including occasional multi-day, evening, or weekend events.
Required Qualifications
- U.S. citizenship.
- Bachelor’s degree in communications, marketing, event management, public relations, education, or a related field.
- At least three years of relevant experience in outreach, community engagement, customer service, event coordination, or a related field.
- Recent experience planning or supporting in-person events, including event setup and on-site logistics.
- Willingness and ability to travel to approximately 10–20 events per year.
- Ability to interact professionally and confidently with students, families, educators, government personnel, and community partners.
- Strong organizational skills and the ability to coordinate multiple deadlines, shipments, stakeholders, and event requirements.
- Ability to work independently, exercise sound judgment, and resolve routine logistical or attendee issues in fast-paced, public-facing event environments.
- Strong written and verbal communication skills.
- Proficiency with Microsoft Word, PowerPoint, Outlook, SharePoint Online, Teams, and Excel.
- Current SECRET clearance or the ability to obtain and maintain the required clearance within the timeframe established for the position.
Preferred Qualifications
- Experience supporting federal government, Department of Defense, or Department of the Navy programs.
- Experience supporting STEM education, workforce development, internship, or student outreach programs.
- Familiarity with SEAP, NREIP, SMART, NDSEG, Naval Horizons, or similar programs.
- Experience staffing exhibit booths and engaging directly with attendees at conferences, career fairs, or community events.
- Experience coordinating event materials, shipping, inventory, vendors, registration, or venue logistics.
- Experience developing outreach content or supporting social media campaigns.
About Us:
At HunaTek, we build teams of people from all backgrounds with varying levels of experience, knowing firsthand that diversity of thought will strengthen our ability to deliver for our customers. We work hand in hand with Federal civilian and military staff, pulling together to further the interests of our nation and home and abroad.
At HunaTek, we build teams of people from all backgrounds with varying levels of experience, knowing firsthand that diversity of thought will strengthen our ability to deliver for our customers. We work hand in hand with Federal civilian and military staff, pulling together to further the interests of our nation and home and abroad.
Whenever possible, we provide opportunities for our employees to learn new skills, obtain certifications, attend industry events, and have some fun together.
Our Benefits:
We offer a comprehensive benefits package designed to make sure our employees and their families have access to good health care, are insured against catastrophic health events, can put money aside for retirement and are able to maintain a healthy work-life balance. These benefits include:
- Comprehensive medical, dental and vision
- Long-term and short-term disability insurance and term life insurance
- 401(K) with safe harbor contribution
- Paid time off and 11 paid holidays
- Tuition and career development assistance
- A selection of voluntary benefits
This job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and marginal job functions are subject to modification.
Equal opportunity employer as to all protected groups, including protected veterans and individuals with disabilities.