Fiscal Administrator

POSITION RESPONSIBILITIES

Mission

• Reflect in all matters the values, ethics and purposes stated in the HM Housing mission, vision and core values.
• Reflect in words and deeds a primary commitment to bringing a more abundant life to all residents we serve.
• Build and promote a diverse and inclusive work force.

Duties – Accounts Payable (A/P)

• Enter payables for all sites and companies (including utilities, contractual, benefits, etc.) in accounting system in timely manner.
• Verify & Review A/P for completeness & accuracy (proper company, PO or sign-off, etc.).
• Track all Replacement Reserve eligible spending and draft Replacement Reserve transfer requests.
• Ensure Grants Manager has detailed benefits invoices.
• Work with staff on coding of payables and become an expert at managing payable processes for all organizations that fall under the Humility of Mary Housing umbrella.
• Help provide follow-up with vendors on any A/P issues.
• Review cash position and timing of payables due date to determine, with the Director of Finance, what to pay and when
• Provide bi-weekly A/P summary report to Director of Finance.
• Prepare and issues vendor payments bi-weekly (or more often if needed) for approved A/P.
• Monitor bank to ensure ACH and Bill Payments were properly approved and watch for possible rejections.
• Alert Director of Finance of any notices/issues regarding A/P.

Duties – Other Financial Tasks, Analysis, Internal Controls

• Open and sort all incoming mail.
• Be responsible for Cash Analysis and Projections to ensure positive bank balances in all HM Housing accounts.
• Play a role in bank deposits and other internal control tasks as needed.
• Develop and oversee internal controls
• Book payroll entries, allocating staffing expenses to appropriate grants and properties.
• Maintain all payroll files.
• Download and save all company monthly bank and credit card statements on network.
• Book all monthly credit card purchases in accounting system as coded by team members, then make online payments.
• Prepare and enter periodic journal entries as approved by Director of Finance.
• Manage allocation of disbursement entries to appropriate grants.
• Take a leadership role in ensuring grants compliance.
• Take a lead role in audits.
• Serve as the primary backup to the Director of Finance.
• Have authority to make financial recommendations or decisions.
• Provide timely financial information to various team members as needed.
• Attend Finance and other team meetings as needed.

Quality Improvement

• Review, assess and revise as appropriate methods for determining achievement of administrative outcomes, goals and activities.
• Analyze financial processes and tasks and collaborate on efficiency and potential money saving measures.
• Demonstrate a commitment to excellence through personal commitment.

Qualifications

• A passion for the mission of the HM Housing Ministry programs: bringing a more abundant life to all we serve.
• Experience with QuickBooks required.
• Experience with iSolved a plus.
• A commitment to excellence through personal commitment and administrative services knowledge.
• Bachelor’s degree in business, accounting or finance required.
• Advanced degree in business, accounting or finance preferred.
• Bookkeeping experience required.
• Three years’ experience required in the non-profit field.
• Experience in accounting practices for public and private grants.
• Ability to achieve goals through a combination of individual effort and collaboration with others.
• Must be meticulous with ability to multi-task.
• Possess excellent verbal and written communication skills.
• Ability to work as a team player with other members of the organization.

WORKING CONDITIONS

• Normal office working conditions. The employee conducts the day-to-day requirements of his or her job in a typical office environment, utilizing a computer and working at his/her own desk and other areas of the office. The noise level in the work environment is usually moderate.
• Willingness and ability to travel to multiple agency facilities and other meetings that may be required.

USUAL PHYSICAL DEMANDS

The following physical demands are typically used to perform this job’s essential duties and responsibilities. They are not qualification standards, rather they may be used to help the colleague, employee, or applicant identify where and how reasonable accommodations may be made when an otherwise qualified person is unable to perform the job’s essential duties due to an ADA disability.

While performing the duties of this job, the employee frequently exhibits manual dexterity when working on the computer, and frequently talks and hears when working with job contacts. The employee frequently sits for extended periods of time, and occasionally stands and walks. Vision demands include close, relatively detailed vision, with the ability to adjust focus when typing and reading a computer screen and documents. Employee regularly lifts items up to 10 pounds, and occasionally lifts items up to 25 pounds.

Pay: $60,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Application Question(s):

• Advanced degree in business, accounting or finance preferred.

Education:

• Bachelor's (Required)

Experience:

• Non-profit accounting: 3 years (Required)
• Bookkeeping: 3 years (Required)

Work Location: In person

Salary : $60,000 - $70,000