MATERIALS SPECIALIST

POSITION SUMMARY

The Materials Specialist is responsible for full-cycle inventory and supply chain activities including receiving shipments, matching purchase orders, packing slips and invoices to send to AP.  Maintaining accurate inventory levels, replenishing PAR areas, performing cycle counts, managing stock rotation and outdates, fulfilling requisitions, and keeping all storage areas clean and organized.

     TASK LETTER CODE

PRIMARY DUTIES

(Are the essential job tasks or primary responsibilities that the individual who holds the position must be able to perform unaided or with the assistance of an accommodation. For example: “DO” (action verb) “WHAT” (object) – “Collects vitals from patients at the being of the visit according to clinic protocol”.

% OF TIME PERFORMING DUTY

A

Receiving & Documentation:

Receive and inspect materials.

Maintain receiving logs

Verify packing slips, POs, and invoices—turns into AP

Reports discrepancies and coordinate returns

Maintain accurate filing systems

Monitors back orders and keeps the Materials Management Director informed.

B

Inventory Management: 

Perform cycle counts- Update PAR levels and inventory adjustments

Run replenishment reports Monday-Friday

Fill departmental requisitions, deliver supplies throughout the facility

Rotate stock and prepare storage areas

Process monthly outdates for the hospital

Conduct spot checks in supply areas as needed

C

Cleanliness & Organization

Clean bins when returned from departments

Delivery Carts washed weekly or as needed

Keep storage shed clean and organized

Maintains outside receiving area

D

Other duties

Understands how to prioritize responsibilities to ensure completion of duties

Helps to complete tasks in the materials function that are not within his/her job description.  Renders self-available, when responsibilities have been met, to assist in other areas

E

Required to operate a forklift

F

Other Duties as assigned

POSITION QUALIFICATIONS

MINIMUM EDUCATION: High School diploma or equivalent

PREFERRED EDUCATION: High School diploma or equivalent

MINIMUM EXPERIENCE: Inventory, warehouse, or materials handling experience; knowledge of POs and invoices; healthcare experience preferred

REQUIRED CERTIFICATIONS: N/A

PREFERRED CERTIFICATIONS/LICENSES: Forklift (training provided)

REQUIRED SKILLS: Organization, attention to detail, communication, ability to multitask 

SUPERVISES: N/A 

PHYSICIAL DEMANDS: For physical demands and working conditions, see next page.