MLS Administrator/Administrative Assistant

MLS Administrator/Administrative Assistant

Under the supervision of the Executive Officer, is responsible for the daily functioning of the Multiple Listing Service, and the general activities of the MLS Committee and the Affiliates Committee. Part of a team that assists in the day-to-day responsibilities of providing service to members of a real estate trade association.

Multiple Listing Service Administrator Duties:

• Full administration of the MLS System, including processing error reports, tech support, rule violations, etc.
• Meets with MLS Committee, providing full staff assistance to include preparation of meeting agendas and minutes, research, and follow-up as directed
• Runs daily hot sheets, determines MLS violations, and communicates applicable fees to the accounting department/Executive Officer
• Coordinates weekly MLS tour meetings for Eureka, Fortuna, and McKinleyville
• Instruct the MLS and Store sections of the New Member Orientation and one-on-one training when needed
• Maintains and updates the MLS Rules & Regulations
• Offers full support of our lockbox system
• Attends MLS Summit and reports updates, hot topics, or new information to staff and members
• Processes annual waivers, clerical user lists, etc.

Bookkeeping Duties:

• Processes monthly credit card auto-payments
• QuickBooks Online – Invoicing, inventory, etc.
• Assists with accounts receivable collections and suspension of MLS users, when needed

Administrative Assistant Duties:

• Greets members in the office in a professional manner.
• Meets with Affiliates Committees, providing full staff assistance to include preparation of meeting agendas and minutes, research and follow-up as directed by the committee chair, special projects, and event coordination (i.e., member appreciation mixer and community services projects)
• Assists with signups and check-ins for education, general membership meetings, and mixers.
• Website Development – In support of the MLS and Affiliate Committees
• Assists other team members with special projects/events (i.e., Installation dinner, orientation, Bowling Tournament, Mixers, etc.)
• Assist with association events and event space set-up and clean-up
• Assist with membership sign-up, changes, and termination duties
• Cross-Train with Executive Assistant and CEO duties
• Other duties as assigned by the Executive Officer

Hours: 36 hours per week. Ability and willingness to work evenings and weekends is required.

Position Qualifications:

- High School graduation (Prefer Associate's Degree)

- Type a minimum of 40 WPM

- Customer service experience

- Ability to work in a team-based environment

- Basic math, English, grammar, spelling, and punctuation skills

- Ability and willingness to understand and follow oral and/or written instructions

- Ability to work independently and to prioritize workload

- Ability to verbally articulate MLS Rules and compliance

- Must be detail-oriented and can focus on multiple things simultaneously

- Able to operate standard office equipment

- Proficiency with Microsoft applications, Canva, etc.

- Valid California driver’s license, along with available transportation and auto insurance

- Must be bondable

- Must meet the Association’s non-owned vehicle insurance requirements

- Must be able to sit for long periods and carry up to 40 lbs of weight

Experience:

Minimum of three years of administrative assistant and/or customer service experience, which demonstrates increased responsibilities, is required. Ability and willingness to work evenings and weekends are required.

Job Type: Full-time

Pay: From $25.00 per hour

Expected hours: 36 per week

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Eureka, CA 95501 (Required)

Ability to Relocate:

• Eureka, CA 95501: Relocate before starting work (Required)

Work Location: In person

Salary : $25