Facilities and Equipment Maintenance Supervis

Position Summary

The Facility & Equipment Maintenance Supervisor is responsible for the safe, reliable, and efficient operation of our 3-story medical device R&D and manufacturing facility. This leadership role combines hands-on technical expertise, oversight of the facilities team, project management, and ownership of facility and equipment maintenance programs.

The Supervisor directly leads and manages the Facility team: setting priorities, coaching, and ensuring high performance, safety, and professionalism. The Supervisor ensures that building infrastructure, utilities, production equipment, labs, and workspaces are maintained to support medical device research and product and process development, cleanroom operations, regulated manufacturing, and employee safety. This position requires a highly organized, proactive leader who can balance urgent operational needs with long-term improvements, strengthen documentation, and institutionalize knowledge across the team.

Note: This is a full-time onsite position, not generally hybrid or work-from-home schedule applicable.

Key Responsibilities

• Leadership, Mentoring & Team Development
• Provide leadership, coaching, and structured development for the Facility Team
• Establish expectations for safety, professionalism, organization, communication, and accountability.
• Create cross-training plans and backup coverage to ensure critical tasks can be performed by multiple team members.
• Foster a culture of continuous improvement, proactive problem-solving, and high team morale.
• Provide timely, constructive feedback and model positive, collaborative behavior.
• Facility Operations & Maintenance
• Oversee, schedule, and perform maintenance of building systems including HVAC, electrical distribution, plumbing, lighting, compressed air, chilled water, vacuum systems, fire life safety, and other utilities.
• Ensure reliable operation of lab/production equipment (troubleshoot, repair, preventive maintenance, calibration support.
• Support cleanroom maintenance and environmental control systems.
• Manage mechanical rooms, rooftop equipment, and facility infrastructure critical to R&D and manufacturing.
• Respond to urgent facility and equipment issues with proper prioritization and follow-through.
• Ensure work areas are clean, organized, and safe during and after all tasks.
• Preventive Maintenance & CMMS Administration
• Lead preventive maintenance (FastMaint or equivalent), ensuring all assets are documented, scheduled, and maintained.
• Shift maintenance from reactive to proactive through structured PM schedules and continuous improvement.
• Document PM procedures and maintenance history to reduce reliance on individual knowledge.
• Track maintenance tasks, overdue items, equipment performance trends, and parts inventory.
• Project Management & Facility Improvement
• Lead short and long-term projects: facility upgrades/renovations. Utility and equipment modification, relocation, and repair
• Develop project scopes, timelines, resource needs, budgets, and risk assessments.
• Present prioritized options to key stakeholders with pros/cons and recommendations.
• Ensure complete project closeout, including cleanup, documentation, validation (if applicable), and stakeholder sign-off.
• Organization & Asset Control
• Maintain a highly organized warehouse, stockroom, and tool inventory, including labeling, tracking, and accessibility.
• Ensure tools and supplies are returned, and workspaces remain organized and functional.
• Implement systems that remain effective with multiple users and across shifts.
• Optimize part reorder points, vendor relationships, and lead times.
• Documentation & Knowledge Capture
• Develop SOPs, checklists, system diagrams, troubleshooting guides, and facility documentation to reduce tribal knowledge.
• Document key systems: utility maps, shutoff locations, airflow diagrams, equipment settings, and maintenance instructions.
• Ensure maintenance, repair, and projects are documented in compliance with ISO 13485 and internal procedures.
• Collaborate with QA/QC and EHS to maintain required records.
• Safety, Compliance & Work Practices
• Model and enforce strict adherence to safety protocols (ladder safety, fall protection, PPE, LOTO, housekeeping).
• Secure work areas during and after tasks; ensure temporary work zones are clearly marked.
• Conduct safety observations, team training, and toolbox talks.
• Maintain compliance with ISO 13485, OSHA, Cal/OSHA, fire code, and internal policies.
• Promote a “safety-first” culture and promptly address hazards or unsafe behaviors.
• Vendor & Contractor Management
• Identify, evaluate, and maintain relationships with third-party vendors and contractors for technical or specialty work.
• Ensure contractor work meets safety, quality, and documentation requirements.
• Review quotes, scopes, and change orders; manage vendor performance and reliability.
• Build a roster of reliable external resources for rapid deployment when needed.
• Communication & Cross-Functional Coordination
• Maintain proactive, clear, and frequent communication with stakeholders: Manufacturing, R&D, QA/QC, OPS, and EHS.
• Ensure alignment with Manufacturing Engineers when equipment or facility changes affect production.
• Provide status updates on projects, daily work, delays, and completed tasks.
• Encourage two-way feedback and problem-solving within the facilities team and across departments.
• Professional Conduct & Workplace Expectations
• Demonstrate collaborative, positive, and accountable behavior; resolve conflicts constructively.
• Maintain focus during working hours; minimize distractions (personal devices, non-work discussions, etc.).
• Show flexibility and adaptability to changing priorities while maintaining high standards.
• Support an inclusive environment where employees feel heard, valued, and respected.
• Time Management & Execution Discipline
• Plan daily and weekly work to balance urgent tasks with longer-term projects and improvements.
• Prioritize effectively and reduce the need for repeated reminders.
• Follow through on commitments, escalate issues appropriately, and communicate proactively.
• Ensure document reviews, approvals, and releases occur on schedule.
  
  

Qualifications

Required

• 5 years of facilities, equipment maintenance, or building operations experience.
• Hands-on competence in multiple trades (electrical, mechanical, HVAC, plumbing, carpentry, general construction).
• Experience supervising technicians or managing small teams.
• Strong project planning, organization, prioritization, and follow-through skills.
• Ability to read blueprints, schematics, technical manuals, and facility documentation.
• Familiarity with CMMS systems and preventive maintenance programs.
• Excellent communication skills — verbal, written, and interpersonal.
• Ability to lift up to 50–75 lbs and work on ladders, rooftops, and in confined spaces.
• Basic proficiency in Microsoft Office and computer-based work tools.
  
  

Preferred

• Experience in medical device, biotech, aerospace, or regulated manufacturing environments.
• Knowledge of ISO 13485, GMP, cleanroom systems, and documentation practices.
• Certifications such as EPA 608, OSHA 10/30, forklift, or trade-specific credentials.
• Experience supporting engineering teams, R&D labs, or production environments.
  
  

Work Environment

• Mix of office, lab, warehouse, parking and on-floor cleanroom and manufacturing across 3 floors in multiple buildings.
• Requires a physical presence in all areas. Including walking stairs, wearing PPE, and lifting equipment/materials.
• Requires knowledge and safe handling and disposal of hazardous materials
• Occasional after-hours or on-call support for emergencies or alarms.
  
  

Key Attributes for Success

• Reliable facility and equipment operations with reduced downtime.
• Documented, organized, and repeatable systems replace tribal knowledge.
• Projects are completed on time, detail-oriented with full follow-through and stakeholder satisfaction.
• Facilities team demonstrates growth, independence, and professionalism.
• Stakeholders report confidence in communication, responsiveness, and operational readiness.
• Safety and health standards are consistently enforced and observed.
• Approachable, supportive, and able to build trust across teams
• Calm, steady, and reliable in urgent situations
  
  

9/80 Schedule