What are the responsibilities and job description for the Office Manager/Bookkeeper position at HumanePro?
Job Description
Position Summary
Full-time, non-exempt role reporting primarily to the Executive Director and to the Treasurer for financial matters. Manages office administration, bookkeeping, and support for donors/volunteers. Ensures accurate financial records, smooth daily operations, and compliance with nonprofit standards. Requires attention to detail, excellent time-management and organizational skills, and the ability to communicate effectively with directors, staff, volunteers, vendors, and regulatory agencies. Since it is a small nonprofit organization, employees must be willing to perform other job duties occasionally as requested.
Key Responsibilities
Office Administration (40%):
Handle phones, email, mail, and visitor inquiries in a professional manner.
Organize files, track supplies inventory, and maintain office equipment.
Coordinate calendars, meetings, and event logistics for staff and programs.
Bookkeeping & Finance (40%):
Process AP/AR, reconcile accounts, and prepare financial reports.
Manage bank deposits, petty cash, and donor receipts.
Support audits, budgets, and grant reporting under Executive Director oversight.
Program & Stakeholder Support (15%):
Maintain donor/adopter/volunteer databases and generate acknowledgments.
Assist with adoption/fundraising events (registration, payments).
Track compliance deadlines for licenses and filings.
General Duties (5%):
Proactively report issues to Executive Director; collaborate with team.
Uphold confidentiality and represent TGR positively.
Qualifications
Associate's degree in accounting/business (or equivalent experience); bachelor's preferred.
2 years bookkeeping/admin experience, ideally nonprofit.
Proficient in QuickBooks, Excel, Google Workspace; strong data entry accuracy.
Excellent communication, organization, and customer service skills.
Ability to handle confidential financial/donor information ethically.
Valid driver's license; occasional lifting (20 lbs) and weekend work.
Physical/Work Environment
Office-based with occasional site visits to animal areas and off-site locations. Standard 40-hour week; flexibility required for deadlines/events. Drug-free workplace.
Compensation & Benefits
Hourly wage ranges from $21 to $27 depending on applicants qualifications. Benefits per TGR policy.
How to Apply
Role
Please send your resume detailing relevant administrative, office and bookkeeping experience, brief cover letter explaining interest in the Goathouse Refuge and this role, and at least two professional references to:
karen@goathouserefuge.org
Background Check
Employment at The Goathouse Refuge is contingent upon the successful completion of a background check.
Equal Employment Opportunity
The Goathouse Refuge, Inc. is an equal opportunity employer. We do not discriminate in employment opportunities or practices on the basis of race, color, religion, creed, sex, gender identity or expression, sexual orientation, national origin, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by applicable law. All qualified applicants are encouraged to apply, and we are committed to providing a workplace that is inclusive, respectful, and supportive of diverse backgrounds and perspectives.
This is a full time job
Contact Information
Job Contact Details
Name Karen Wade
Title Treasurer
Telephone Number 919-542-6815
Email Address karen@goathouserefuge.org
Website https://www.goathouserefuge.org
Closing Date: Thursday, October 1, 2026
Posting Date: July 3, 2026
Closing Date: October 1, 2026
Position Summary
Full-time, non-exempt role reporting primarily to the Executive Director and to the Treasurer for financial matters. Manages office administration, bookkeeping, and support for donors/volunteers. Ensures accurate financial records, smooth daily operations, and compliance with nonprofit standards. Requires attention to detail, excellent time-management and organizational skills, and the ability to communicate effectively with directors, staff, volunteers, vendors, and regulatory agencies. Since it is a small nonprofit organization, employees must be willing to perform other job duties occasionally as requested.
Key Responsibilities
Office Administration (40%):
Handle phones, email, mail, and visitor inquiries in a professional manner.
Organize files, track supplies inventory, and maintain office equipment.
Coordinate calendars, meetings, and event logistics for staff and programs.
Bookkeeping & Finance (40%):
Process AP/AR, reconcile accounts, and prepare financial reports.
Manage bank deposits, petty cash, and donor receipts.
Support audits, budgets, and grant reporting under Executive Director oversight.
Program & Stakeholder Support (15%):
Maintain donor/adopter/volunteer databases and generate acknowledgments.
Assist with adoption/fundraising events (registration, payments).
Track compliance deadlines for licenses and filings.
General Duties (5%):
Proactively report issues to Executive Director; collaborate with team.
Uphold confidentiality and represent TGR positively.
Qualifications
Associate's degree in accounting/business (or equivalent experience); bachelor's preferred.
2 years bookkeeping/admin experience, ideally nonprofit.
Proficient in QuickBooks, Excel, Google Workspace; strong data entry accuracy.
Excellent communication, organization, and customer service skills.
Ability to handle confidential financial/donor information ethically.
Valid driver's license; occasional lifting (20 lbs) and weekend work.
Physical/Work Environment
Office-based with occasional site visits to animal areas and off-site locations. Standard 40-hour week; flexibility required for deadlines/events. Drug-free workplace.
Compensation & Benefits
Hourly wage ranges from $21 to $27 depending on applicants qualifications. Benefits per TGR policy.
How to Apply
Role
Please send your resume detailing relevant administrative, office and bookkeeping experience, brief cover letter explaining interest in the Goathouse Refuge and this role, and at least two professional references to:
karen@goathouserefuge.org
Background Check
Employment at The Goathouse Refuge is contingent upon the successful completion of a background check.
Equal Employment Opportunity
The Goathouse Refuge, Inc. is an equal opportunity employer. We do not discriminate in employment opportunities or practices on the basis of race, color, religion, creed, sex, gender identity or expression, sexual orientation, national origin, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by applicable law. All qualified applicants are encouraged to apply, and we are committed to providing a workplace that is inclusive, respectful, and supportive of diverse backgrounds and perspectives.
This is a full time job
Contact Information
Job Contact Details
Name Karen Wade
Title Treasurer
Telephone Number 919-542-6815
Email Address karen@goathouserefuge.org
Website https://www.goathouserefuge.org
Closing Date: Thursday, October 1, 2026
Posting Date: July 3, 2026
Closing Date: October 1, 2026
Salary : $21 - $27