What are the responsibilities and job description for the Payroll Assistant position at Human Services Association LA?
Posted: September 30, 2025
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Position Type
Full-Time Employee
Salary Range
$26.00 - $29.00
Job Description
JOB TITLE: Payroll Assistant
DEPARTMENT: Administration
REPORTS TO: Compliance and Risk Director
HOURS PER WEEK: 40
STATUS: Non-exempt
Position Summary
The ideal candidate must have a strong understanding of payroll processes and regulations, excellent communication skills and the ability to work in a fast-paced environment. We are looking for an individual who is motivated, enthusiastic and committed to delivering superior customer service. The successful candidate will be responsible for ensuring accurate and timely payroll processing and supporting payroll operations in compliance with federal and state guidelines.
Reporting to the Compliance and Risk Director, the Payroll Assistant will provide exceptional customer service to all staff. This position requires a combination of excellent customer service and technical skills.
This job description is not intended to be a complete list of all responsibilities, duties, or skills required for a job and is subject to be reviewed and changed at any time, with or without notice.
Duties And Responsibilities
The major responsibilities of this position include, but are not limited to:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job or that an employee encounters while performing the essential function of this job.
Compensation
In accordance with California law, the expected pay range for this position is posted with this position. The actual compensation will be determined based on experience and other factors permitted by law.
Human Services Association is an Equal Opportunity Employer and is committed to providing equal employment opportunities to all individuals, regardless of race, color, religion, sex, gender identity, sexual orientation, age, national origin, disability, veteran status, or any other protected characteristic as defined by applicable federal, state, and local laws. As part of our hiring process, we conduct criminal background checks on all new hires using the Live Scan fingerprinting method, in compliance with applicable laws and regulations.
Application Process
Thank you for your interest in Human Services Association.
To apply for this position, please click the button below, which will open a prepared email in your default email program. Simply attach your resume in .PDF or .DOC format to the email and click "send."
Resumes that are not in .PDF or .DOC format will not be considered. Please do not delete, change, or add more details to the email subject line.
If the position you are applying for has specific education, licensing, or certification requirements, please submit your unofficial transcripts and credentials alongside your resume.
If you experience difficulties sending your email via the button below, please send your resume to jobs@hsala.org and include 25AD4 Payroll Assistant in the subject line.
We will review your background, and if the role is a match to your skills and experience, we will reach out to you to discuss next steps.
Any questions regarding this position or the application process should be directed to Human Resources at jobs@hsala.org.
Click Here to Email Resume
Human Services Association is an Equal Opportunity Employer and is committed to complying with all applicable laws providing equal employment opportunities. In addition, we complete criminal background checks via Live Scan method (fingerprinting) on all new hire employees.
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Apply Now
Position Type
Full-Time Employee
Salary Range
$26.00 - $29.00
Job Description
JOB TITLE: Payroll Assistant
DEPARTMENT: Administration
REPORTS TO: Compliance and Risk Director
HOURS PER WEEK: 40
STATUS: Non-exempt
Position Summary
The ideal candidate must have a strong understanding of payroll processes and regulations, excellent communication skills and the ability to work in a fast-paced environment. We are looking for an individual who is motivated, enthusiastic and committed to delivering superior customer service. The successful candidate will be responsible for ensuring accurate and timely payroll processing and supporting payroll operations in compliance with federal and state guidelines.
Reporting to the Compliance and Risk Director, the Payroll Assistant will provide exceptional customer service to all staff. This position requires a combination of excellent customer service and technical skills.
This job description is not intended to be a complete list of all responsibilities, duties, or skills required for a job and is subject to be reviewed and changed at any time, with or without notice.
Duties And Responsibilities
The major responsibilities of this position include, but are not limited to:
- Assist with payroll processing using ADP Essential Time software.
- Assist with reviewing timecards for accuracy and completeness and ensuring the timely timecard submission of employees.
- Resolving any timecard exceptions and missed punches before processing by working with supervisors responsible for timecard approvals.
- Provide a variety of routine office and clerical support as required including the preparation of documents, spreadsheets, presentations, or other communication.
- Maintain accurate records of employee hours, wages, and deductions.
- Organize and distribute employee paychecks.
- Conduct general department filing, including personnel records, timecards, and payroll reports.
- Respond to employee inquiries regarding payroll matters in a courteous and timely manner.
- Must be able to work standard business hours, with flexibility to support payroll deadlines, which may include occasional weekend or early morning hours.
- Other projects, duties as assigned.
- Exceptional and clear verbal and written communication skills.
- Able to maintain high level of confidentiality.
- Organized with a high level of accuracy and attention to detail.
- Strong knowledge or payroll state and federal laws.
- Excellent organizational skills.
- Experience and knowledge utilizing Microsoft Office – Excel, Word, etc.
- BA/Bachelor’s degree (preferred)
- Minimum of 2–4 years of experience in payroll processing or accounting support roles, preferably in a multi-site environment.
- Prior experience with ADP (Workforce Now – Essential Time) strongly preferred.
- Experience with timekeeping systems and reconciling timecard discrepancies is a plus.
- Bilingual (English and Spanish)
- Payroll Certified
- PHIRA Certification
- California Law Certified
- Occasional driving is required. Must provide your own vehicle, valid California Driver’s License and proof of full insurance coverage.
- Negative tuberculosis screening
- We require the selected candidate to undergo a criminal background check using the Live Scan fingerprinting method in compliance with applicable laws and regulations
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job or that an employee encounters while performing the essential function of this job.
- Work in moderate noise levels and non-smoking environment
- Ability to occasionally lift and/or move up to 25 pounds independently
- Frequently involves sitting, standing, walking, squatting, bending, and climbing stairs (as needed)
- Occasionally may be required to stoop, kneel, crouch, or crawl
- Must be able to speak and hear clearly to communicate effectively
- Constantly operates a computer, keyboard, and other various office machinery
- Majority of job duties are performed onsite; however, visits to different sites may be required
Compensation
In accordance with California law, the expected pay range for this position is posted with this position. The actual compensation will be determined based on experience and other factors permitted by law.
Human Services Association is an Equal Opportunity Employer and is committed to providing equal employment opportunities to all individuals, regardless of race, color, religion, sex, gender identity, sexual orientation, age, national origin, disability, veteran status, or any other protected characteristic as defined by applicable federal, state, and local laws. As part of our hiring process, we conduct criminal background checks on all new hires using the Live Scan fingerprinting method, in compliance with applicable laws and regulations.
Application Process
Thank you for your interest in Human Services Association.
To apply for this position, please click the button below, which will open a prepared email in your default email program. Simply attach your resume in .PDF or .DOC format to the email and click "send."
Resumes that are not in .PDF or .DOC format will not be considered. Please do not delete, change, or add more details to the email subject line.
If the position you are applying for has specific education, licensing, or certification requirements, please submit your unofficial transcripts and credentials alongside your resume.
If you experience difficulties sending your email via the button below, please send your resume to jobs@hsala.org and include 25AD4 Payroll Assistant in the subject line.
We will review your background, and if the role is a match to your skills and experience, we will reach out to you to discuss next steps.
Any questions regarding this position or the application process should be directed to Human Resources at jobs@hsala.org.
Click Here to Email Resume
Human Services Association is an Equal Opportunity Employer and is committed to complying with all applicable laws providing equal employment opportunities. In addition, we complete criminal background checks via Live Scan method (fingerprinting) on all new hire employees.
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Salary : $26 - $29
