Property/Warehouse Manager

Position Title: Property / Warehouse Manager

The Property Officer position provides support for a U.S Department of Labor Job Corps contractor. The Job Corps program is a federally-funded residential training program. The mission of Job Corps is to provide career-ready technical and academic training and job placement assistance to program eligible youth ages 16-24. 

Summary of Duties: 

The Property / Warehouse Manager is responsible for managing the center’s property, equipment, and the warehousing. 

 Key Areas of Responsibilities: 

• Adheres to all organizational integrity standards and ensures accuracy and transparency in all data and recordkeeping practices.
• Ensures team members are properly trained to perform their responsibilities effectively.
• Provides and documents training, including cross-training within the department to support operational continuity.
• Actively participates in leadership and operational meetings.
• Develops, implements, and maintains departmental Standard Operating Procedures (SOPs).
• Maintains compliance with all internal policies, safety standards, and reporting requirements, including workers’ compensation processes.
• Establishes and maintains effective inventory control systems to ensure accurate tracking and accountability of assets.
• Ensures all property, equipment, and materials are properly recorded, tracked, and maintained.
• Oversees the tagging and identification of equipment and property, maintaining accurate and up-to-date records for both company-owned and non-company-owned assets.
• Conducts and manages routine inventory reviews, including weekly, monthly, and quarterly inspections to ensure proper tracking and condition of assets.
• Maintains logs for off-site property and ensures appropriate documentation is in place.
• Prepares and reviews regular reports related to property, equipment, and asset acquisitions.
• Ensures timely and accurate documentation of new assets and maintains all required records and tracking systems.
• Maintains and updates internal systems related to asset and fleet management.
• Reviews and approves vendor invoices related to leased equipment or vehicles, ensuring accuracy and proper documentation.
• Collaborates with external partners or agencies, as needed, to ensure accurate reporting and compliance.
• Provides support and services to staff and students as needed to ensure smooth operations.
• Conducts training sessions related to inventory management and departmental procedures.
• Ensures the warehouse is adequately stocked to support operational needs.
• Partners with departments to ensure vehicles are properly maintained, repaired, and used in accordance with organizational guidelines.
• Reviews vehicle inspection reports and identifies maintenance needs.
• Monitors vehicle usage, mileage, and logs, ensuring proper documentation and reporting.
• Reports any policy violations or irregularities related to vehicle use.
• Ensures vehicles are clean, safe, and well-maintained at all times.
• Monitors departmental budget and expenditures, ensuring alignment with approved spending limits.
• Tracks monthly spending and provides insights on variances, including over- or under-spending.
• Notifies leadership of any significant or non-routine repair costs or expenditures.
• Ensures all department equipment is properly maintained, accounted for, and in good working condition.

Education/Experience:

• Bachelor’s Degree or equivalent combination of experience an education. 

Certifications/Licenses:

• Valid state driver’s license

Equal Opportunity Statement Human Learning Systems provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal state or local laws.