Property Officer

Position Title: Property Officer 

Reports To: 

The Property Officer position provides support for a U.S Department of Labor Job Corps contractor. The Job Corps program is a federally-funded residential training program. The mission of Job Corps is to provide career-ready technical and academic training and job placement assistance to program eligible youth ages 16-24. 

Summary of Duties: 

The Property Officer is responsible for managing the center’s property, equipment, and the warehousing. 

 Key Areas of Responsibilities: 

• Follows all integrity guidelines and procedures and ensures no manipulation of data and/or records. 
• Ensures staff members have adequate training to complete key areas of responsibilities.  
• Provides documented training to staff. Cross-trains department employees.  
• Participates in CMT. 
• Develops and implements Standard Operating Procedures (SOPs).  
• Ensures department is compliant with all safety standards and expectations to include proper workmen’s compensation reporting.  
• Ensures department is in compliance with all DOL, Corporate and Center requirements.  
• Establishes inventory control systems. 
• Follows the procedure standards of the ETA Property Management Handbook, CPMP, and other DOL, Corporate and Center guidelines.  
• Provides necessary random equipment and furniture inventories to ensure property is accounted for and maintained properly.  
• Maintains Center and warehouse property. 
• Tags all government property and equipment with serial numbers and item codes for identification. Maintains files of all property on Center that is not government property and ensures proper tagging of said property. 
• Prepares monthly inventories. Oversees weekly, monthly, and quarterly inspections to check equipment and other property for tags. 
• Maintains logs for property off Center.  
• Evaluates and prepares monthly reports regarding new acquisitions of property and equipment.  
• Prepares documents of new acquisitions on proper government forms in a timely manner.  
• Maintains required records. 
• Maintains files of all records required by DOL, Corporate and Center guidelines. Maintains and keep EPMS updated. Maintains and keeps CIS Fleet Management System updated.  
• Reviews and approves vehicle lease bills and ensures accurate information is reported to GSA. Consults with DOL representatives when necessary to maintain accurate and timely records and reporting.  
• Provides services to staff and students as required. 
• Conducts in-service training on specific inventory areas as needed. 
• Trains staff in the implementation of property procedures. 
• Ensures warehouse is properly stocked to provide supplies for a quality program. 
• Works with other departments to ensures that Center vehicles are maintained, repaired and used in accordance with policy. Reviews vehicle check-lists
  (submitted as directed) for needed repairs or maintenance. Audits and tracks
  vehicle mileage log as directed and submits to Center Director, noting any
  violations of company vehicle use policy. 
• Keeps all vehicles logs and submits reports as required by GSA, DOL, Corporate Office, or to meet the Center’s needs. Notifies Center Director of repairs/costs above routine expenditures.  
• Ensures vehicles are well-maintained and clean, clutter-, debris-, and graffiti-free and per the DOL, Corporate and Center requirements.
• Monitors budget and related areas for assigned department and maintains spending limits as applicable.  
• Ensures equipment assigned to the department is properly accounted for and maintained in good condition.  
• Tracks spending of staff each month. Provides feedback for over/under spending. Notifies the Center Director of repairs/costs above routine expenditures.

Education/Experience:

• Bachelor’s Degree or equivalent combination of experience an education. 

Certifications/Licenses:

• Valid state driver’s license
• CPR/First Aid certifications 

Equal Opportunity Statement Human Learning Systems provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal state or local laws.