Executive Administrative Assistant

Company Description

Hughes Investments, Inc. is dedicated to delivering exceptional value to clients by providing creative solutions, timely responses, and precise attention to detail. We pride ourselves on hands-on involvement in all aspects of projects to ensure efficient, high-quality, and lasting results. Our team is deeply committed to preserving and fostering meaningful growth in Greenville, South Carolina, which we proudly call home.

Job description:

We are seeking an Administrative & Executive Support Assistant who will be responsible for keeping our office running smoothly, manage our front desk, and assist with a variety of administrative and clerical tasks. As a real estate development company, this position will also assist with various property management tasks, provide daily support to our Paralegal/Executive Assistant and assist the Executive Team as needed. This role is ideal for someone who is proactive, dependable, and comfortable balancing multiple tasks in a fast-paced environment. We are seeking a team player with an approachable and pleasant personality, as this is also a heavily client-facing role.

Office & Front Desk Management

• Serve as the primary point person for office maintenance, mailing, shipping, supplies, and errands
• Manage the front desk: greet visitors, provide general support, and route them appropriately
• Answer, screen, and forward incoming calls
• Provide clear and accurate information in-person and via phone/email
• Maintain a clean, welcoming, and professional office environment
• Manage and maintain office supply inventory

Administrative Support

• Ensure filing systems are organized, up to date, and easily accessible
• Handle customer inquiries and help resolve basic complaints
• Assist other office staff as needed
• Support special projects, deadlines, and company events as assigned

Executive & Paralegal Support

• Provide daily administrative support to the Paralegal/Executive Assistant
• Prepare materials, gather information, and assist with executive-level priorities
• Act as an extension of the executive office support by jumping in as needed to keep tasks on track
• Provide support for personal assistance for CEO – for example, assisting with travel arrangements, handling international shipments, updating technology, etc.

Property Management & Operations Support

• Assist with tenant work orders: log maintenance requests, close work orders, direct maintenance calls, and create building access cards
• Support the accounting team in managing downtown parking lots, including monitoring and enforcement
• Manage relationships with vendors and service providers; ensure invoices are accurate and paid on time

Routine Tasks

• Daily: Go to the post office; open and sort mail
• Weekly: Attend maintenance meetings, take notes, and close completed work orders
• Weekly: Coordinate with maintenance staff to create the weekly on-call schedule

Qualifications:

· Proven office or administrative assistant experience

· Friendly and welcoming demeanor

· Excellent time management skills and ability to multitask and prioritize work

· Attention to detail and problem solving skills

· Excellent written and verbal communication skills

· Strong organizational and planning skills

· Proficient in Microsoft Office

· Willingness to help with unexpected and/or last-minute tasks with a can-do attitude

This is a full-time, in-office position.