What are the responsibilities and job description for the Payroll Specialist position at Hueman PE Talent Solutions?
SCP Post Acute Services, LLC (Pinnacle Care Providers & Preferred Podiatry Group) is hiring a Payroll Specialist to join their team. This will be a full-time opportunity with a hybrid schedule in Chicago, IL.
Overview
The Payroll Specialist is responsible for processing payroll across the Company, ensuring clinicians and staff are paid in a timely, organized, and professional manner. An understanding of payroll and timekeeping systems, payroll taxation and reporting, and general accounting concepts are critical competencies for this position.
Key Responsibilities
● Process bi-weekly & monthly payroll using Paylocity for all employees ensuring timeliness, accuracy and extreme confidentiality.
● Serve as business owner of the payroll and time tracking modules of Paylocity, being the key internal point of contact for questions, administration, implementation of upgrades/new features.
● Generate all direct deposits, ad hoc in-house payroll checks, reissues and stop payments, and respond to employee questions and requests.
● Ensure appropriate state and local taxation for all employees.
● In collaboration with HR department, ensure that all authorized payroll information is reviewed, processed, updated and maintained in the payroll system.
● Work cross-functionally with HR to optimize the payroll process, including assessing and documenting processes and implementing process improvements.
● In collaboration with HR department, prepare and issue annual W-2s.
● Accurately prepares all payroll reports and general ledger interfaces in accordance with both internal and external deadlines.
● Prepare payroll registers, tax filings support, and related compliance reports (federal, state, and multi- state).
● Support month-end close, internal/external audits, and workers' comp and benefits audits.
● Support harmonization of payroll processes, vendor master files, and payroll systems for future add-on acquisitions.
● Identify and help implement improvements to controls, approval workflows, and process efficiency (e.g., payroll automation tools).
● Demonstrate dedication to the mission, vision, values, and goals of the organization.
● Perform other duties as assigned.
Required Qualifications & Experience
Education
● Bachelor’s degree in business, Accounting preferred
Experience & Qualifications
● 3 years of payroll processing experience
● Payroll tax filing knowledge – Federal, state, local and unemployment
● Multi-state payroll and W-2 experience
● Demonstrated strong attention to detail, dependability, and consistency
● Excellent organizational and time management skills
● Ability to handle confidential information with integrity
● Demonstrated interpersonal and communication skills, and ability to work independently
● Demonstrated critical thinking, problem solving and analytical skills
● Proficient in a Microsoft Office environment, with advanced Excel skills, as well as database familiarity
● Ability to manage multiple priorities in a fast-paced, growth-oriented environment
● Demonstrated commitment to fostering a positive, inclusive, and high-performing workplace culture
Preferred Knowledge, Skills & Abilities
● Experience supporting physician practice, ambulatory care, dental, behavioral health, or other healthcare service organizations.
● Experience processing payroll with Paylocity
● Experience with Sage Intacct ERP
● Payroll system implementation experience
● Certified Payroll Professional or other payroll certification
● Certified Public Accountant
Salary : $60,000 - $70,000