What are the responsibilities and job description for the SimplyTest - Office Manager position at HudsonAlpha Institute for Biotechnology?
Job Title: Office Manager
Location: Huntsville, AL (On-site) Company: SimplyTest Reports to: Operations / Leadership Team
About SimplyTest
SimplyTest is a diagnostic testing company focused on delivering high-quality, scalable testing solutions. As we continue to grow our Huntsville-based laboratory operations, we are seeking an organized, dependable Office Manager to support day-to-day operations and help keep the business running smoothly.
Position Summary
The Office Manager will play a key role in supporting the Huntsville lab and office operations. This individual will handle traditional office management responsibilities while also assisting with basic HR administration, bookkeeping, and payment processing. The ideal candidate is highly organized, proactive, and comfortable wearing multiple hats in a fast-paced, growing organization.
Key Responsibilities
Office & Administrative Management
- Oversee day-to-day office operations for the Huntsville lab and office
- Manage office supplies, vendors, mail, and facility-related needs
- Serve as a point of contact for employees, vendors, and visitors
- Support scheduling, meetings, and general administrative tasks
- Assist leadership with ad hoc operational and administrative projects
Human Resources Support
- Assist with employee onboarding and offboarding (paperwork, coordination, systems access)
- Maintain employee records and documentation
- Support basic HR processes such as time tracking, PTO administration, and benefits coordination
- Act as a liaison between employees and leadership for administrative HR needs
- Ensure compliance with company policies and basic employment requirements
Basic Bookkeeping & Finance Support
- Assist with invoice processing, bill payments, and expense tracking
- Help manage accounts payable and basic accounts receivable tasks
- Coordinate with external accounting or finance partners as needed
- Support payroll preparation and administrative coordination (not processing payroll independently)
- Maintain organized financial and administrative records
Qualifications
- 3 years of experience in office management, administrative, or operations support roles
- Experience assisting with HR administration and/or basic bookkeeping preferred
- Strong organizational skills and attention to detail
- Ability to manage multiple priorities and work independently
- Proficient with Microsoft Office and/or Google Workspace; comfort learning new systems
- Professional communication skills and a collaborative mindset
- Experience in a lab, healthcare, or regulated environment is a plus but not required
What We're Looking For
- A self-starter who is comfortable in a growing, evolving organization
- Someone who enjoys being a go-to resource and helping teams stay organized
- A reliable, trustworthy professional who handles sensitive information with discretion
Why Join SimplyTest
- Opportunity to play a key role in a growing diagnostics company
- Collaborative, mission-driven environment
- Meaningful impact on daily operations and company success