What are the responsibilities and job description for the MEDICAL STAFF COORDINATOR position at Hudson Regional Health?
Job Specific Competencies
The Medical Staff Coordinator obtains necessary information to complete appointment and reappointment processes, maintains accurate files credentialing with regard to verification documentation, demographics, committee attendance, National Practitioner Data Bank, malpractice insurance and state medical licensure/certification. In addition, the position supports medical staff committees, as required and maintains medical staff bylaws, rules/regs and policies.
Responsible Credentials, Medical Executive Meetings & General Medical Staff meetings; Agenda setting, producing minutes, meeting reminder.
Notification for new physicians, changes in privileges, reappointments, resignations and leave of absences to all necessary areas and entering of new/updates data into credentialing software.
Support the Departmental Meetings
Reappointment Process which include queries;
(Quarterly 30 physicians) which include preparing the application /mail /update/following up on missing documents or packages.
Licensure(NJ, CDS, DEA) Verification
NPDB Verification-Query -website
Claim history-contact insurance company
Verification Education-
Obtain/Review Peer References
Obtain/ Hospital Affiliations.
Initial Application/New Hired Physicians- Data entry/MD Staff-Web.
Assist-Ongoing Professional Practice Evaluation (OPPE) physicians.
Filing, faxing, copying.
Montly On Call Schedule
Support maintenance and update information in the physician database, license, credentialing, contact information.,,
Management Competencies
Responsible for hand hygience compliance of staff.
Consistently participates analysis of Performance Improvement data as well as overseeing follow up of corrective action plans submitted by managers.
Is knowledgeable of and adheres to all hospital policies and procedures including but not limited to: Attendance Management: Reports to work on time; is flexible when staffing needs warrant change; requests time off in a timely manner; consistently utilizes time clocks to document in and out shifts. Rules of Conduct: Respects the rights and property of others; does not engage in Harassment or Violence in the Workplace. HIPPA: Maintans confidentiality of patients, staff and visitors at all times. Dress Code: Complies with dress code policy and wears ID at all times.
Keeps department policies and procedures current within 3 year window and places on intranet per policy.
Completed and met previous years goals.
Customer Service Excellence
Always introduces self to customers, patients and visitors professionally and coureously. Directs patients and visitors that appear to be lost; contributes positively to morale and demonstrates service excellence by being respectful, empathetic, helpful and attentive; response promptly to inquiries.
Treats all customers, co-workers with respect and professionalism per HR Rules of Conduct policy.
Professional Development/Competency/Regulatory Compliance
Is 100% compliant with all mandated training/education of staff (i.e., department orientation, hospital wide, new hire orientation) as required.
Maintains current and valid credentials/license with relevant governing body and/or stays knowledgeable of all changes in federal, state, local and regulatory body laws, rules and regulations.
Is compliant with HIPPA rules and regulations and current patient safety standards.
Working Conditions
An employee may be exposed to a variety of activities and conditions that place him/her at risk to exposure to certain diseases and circumstances
Able to handle emergency or crisis situations
May be exposed to blood borne pathogens and bodily fluids
May be exposed to a variety of electro-mechanical hazards and radiation
May be required to wear protective equipment as necessary
May be exposed to hazards of flammable, and/or explosive gases
May be exposed to outside elements (accidents, injuries, illness, death)
May be exposed to varying and unpredictable situations
May be occasionally subject to irregular hours
May be exposed to stress due to multiple tasks & demands for time
Able to walk, stand, sit, lift, push, pull, carry, stoop, kneel climb without restriction
May be exposed to extreme weather changes - hot, cold, wet.
May be exposed to dust, vapors, fumes
The Medical Staff Coordinator obtains necessary information to complete appointment and reappointment processes, maintains accurate files credentialing with regard to verification documentation, demographics, committee attendance, National Practitioner Data Bank, malpractice insurance and state medical licensure/certification. In addition, the position supports medical staff committees, as required and maintains medical staff bylaws, rules/regs and policies.
Responsible Credentials, Medical Executive Meetings & General Medical Staff meetings; Agenda setting, producing minutes, meeting reminder.
Notification for new physicians, changes in privileges, reappointments, resignations and leave of absences to all necessary areas and entering of new/updates data into credentialing software.
Support the Departmental Meetings
Reappointment Process which include queries;
(Quarterly 30 physicians) which include preparing the application /mail /update/following up on missing documents or packages.
Licensure(NJ, CDS, DEA) Verification
NPDB Verification-Query -website
Claim history-contact insurance company
Verification Education-
Obtain/Review Peer References
Obtain/ Hospital Affiliations.
Initial Application/New Hired Physicians- Data entry/MD Staff-Web.
Assist-Ongoing Professional Practice Evaluation (OPPE) physicians.
Filing, faxing, copying.
Montly On Call Schedule
Support maintenance and update information in the physician database, license, credentialing, contact information.,,
Management Competencies
Responsible for hand hygience compliance of staff.
Consistently participates analysis of Performance Improvement data as well as overseeing follow up of corrective action plans submitted by managers.
Is knowledgeable of and adheres to all hospital policies and procedures including but not limited to: Attendance Management: Reports to work on time; is flexible when staffing needs warrant change; requests time off in a timely manner; consistently utilizes time clocks to document in and out shifts. Rules of Conduct: Respects the rights and property of others; does not engage in Harassment or Violence in the Workplace. HIPPA: Maintans confidentiality of patients, staff and visitors at all times. Dress Code: Complies with dress code policy and wears ID at all times.
Keeps department policies and procedures current within 3 year window and places on intranet per policy.
Completed and met previous years goals.
Customer Service Excellence
Always introduces self to customers, patients and visitors professionally and coureously. Directs patients and visitors that appear to be lost; contributes positively to morale and demonstrates service excellence by being respectful, empathetic, helpful and attentive; response promptly to inquiries.
Treats all customers, co-workers with respect and professionalism per HR Rules of Conduct policy.
Professional Development/Competency/Regulatory Compliance
Is 100% compliant with all mandated training/education of staff (i.e., department orientation, hospital wide, new hire orientation) as required.
Maintains current and valid credentials/license with relevant governing body and/or stays knowledgeable of all changes in federal, state, local and regulatory body laws, rules and regulations.
Is compliant with HIPPA rules and regulations and current patient safety standards.
Working Conditions
An employee may be exposed to a variety of activities and conditions that place him/her at risk to exposure to certain diseases and circumstances
Able to handle emergency or crisis situations
May be exposed to blood borne pathogens and bodily fluids
May be exposed to a variety of electro-mechanical hazards and radiation
May be required to wear protective equipment as necessary
May be exposed to hazards of flammable, and/or explosive gases
May be exposed to outside elements (accidents, injuries, illness, death)
May be exposed to varying and unpredictable situations
May be occasionally subject to irregular hours
May be exposed to stress due to multiple tasks & demands for time
Able to walk, stand, sit, lift, push, pull, carry, stoop, kneel climb without restriction
May be exposed to extreme weather changes - hot, cold, wet.
May be exposed to dust, vapors, fumes
Salary : $55,000 - $65,000