GME Coordinator

About Hudson Health: Hudson Health is committed to delivering high-quality, patient-centered

healthcare through its network of hospitals and clinics in Hudson County. The GME Department is

responsible for the training and well-being of medical students, interns, residents, and fellows

across Hudson Regional, Bayonne Medical Center, Christ Hospital, and Hoboken University

Medical Center.

Position Summary

The Residency Program Coordinator is an important member of the GME team who provides

comprehensive support to the Program Director(s), residents/fellows, faculty, and the institution to

ensure a well-organized and accredited training environment. This position ensures that the

residency/fellowship program operates in compliance with all ACGME institutional and programlevel requirements, including those related to accreditation, policy compliance, evaluation, and

trainee wellness.

Key Responsibilities

• Maintain up-to-date knowledge of and compliance with ACGME institutional and programspecific requirements.
• Assist with ACGME accreditation activities, including site visit preparation, Milestones
  
  

tracking, WebADS updates, and annual program evaluations.

• Ensure accurate documentation and implementation of program policies, procedures,
  
  

schedules, and evaluations in accordance with ACGME and institutional standards.

• Serve as primary administrator for New Innovations and maintain comprehensive
  
  

databases of trainee rotations, leave, call duty, certifications, milestone progress, case

logs, scholarly activity, licensure, and compliance.

• Assist with Clinical Competency Committee (CCC), Program Evaluation Committee (PEC),
  
  

Quarterly and semi/annual evaluations meetings: coordinate schedules, prepare materials,

record minutes, track outcomes and required action plans

• Assist with onboarding and offboarding activities for incoming and graduating trainees.
• Maintain accurate trainee records and files, ensuring confidentiality and completeness.
• Monitor completion of BLS/ACLS/PALS, USMLE/COMLES exams and license renewals.
• Support the GME office with annual GME reporting requirements, including surveys and
  
  

program/institutional reviews.

• Maintain ERAS, NRMP, FREIDA, and other recruitment platforms throughout the application
  
  

cycle.

• Collaborate with Admin and Program Directors on educational events including didactic
  
  

sessions, grand rounds, simulation labs, Manage recruitment logistics including ERAS

application review, interview scheduling, and SOAP week support.

• Generate reports, maintain program calendars, and support department budgeting as
  
  

needed.

• Support all student clerkship rotations in the respective program and facilitate scheduling
  
  

and coordinating of assigned students

• Submit and track educational reimbursements
  
  

Additional Duties

• Serve as liaison between residents, program directors, faculty, institutional GME office,
  
  

affiliate sites, and accrediting bodies.

• Communicate important deadlines, policies, and program updates effectively to trainees
  
  

and faculty.

• Support initiatives related to trainee well-being, professionalism, and inclusion.
• Maintain office supplies, meeting space reservations, and event logistics.
• Perform other tasks as directed by the Admin Director and Program Director. Support all
  
  

aspects of the department's Continuing Medical Education activities and other assigned

duties.

Qualifications

• Associate’s degree required; bachelor’s degree preferred.
• Preferred experience in Orthopedics, General Surgery, Internal Medicine, Anesthesiology,
  
  

and/or Emergency Medicine.

• Required 2 years’ experience in an academic or healthcare setting
• Familiarity with ACGME requirements and graduate medical education policies.
• Proficiency with Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Experience with GME platforms such as New Innovations, MedHub, ERAS, NRMP preferred.
• Excellent time management, interpersonal communication, and problem-solving skills.
• Ability to maintain confidentiality and professionalism in high-pressure settings.
  
  

Desired Attributes

• Team-oriented and collaborative.
• Culturally competent and supportive of a diverse workforce.
• Flexible, adaptable, and proactive.
• Organized with strong attention to detail