Director, Accounts Receivable

Position Description

Director, Accounts Receivable

Hudson County Community College

Jersey City, New Jersey

Salary Grade: 117

Union Affiliation: Academic Administrative Association

Office/School: Controller's Office

Supervising Cabinet Member: Vice President for Business and Finance and Chief Financial Officer

“Hudson is Home”

“Hudson is Home” is about our people. Hudson County Community College truly cares about our faculty, staff, students and community. At HCCC, you will be respected, supported, and valued! Our caring, collaborative, and diverse culture is what defines us and together we can and will achieve our dreams!

Our Perks

HCCC provides full-time employees with a strong, comprehensive benefits package that includes: Medical, Dental, Vision, Life Insurance, Parental Leave, Paid Time Off, Retirement Plans, and up to $9,000 per year invested in your professional development. Additionally, we also offer employee assistance programs, flexibles spending accounts, flexible hybrid schedules (depending on the position), employee discount marketplace, auto and home insurance discounts and more.

About This Role

Under the general supervision of the Controller the Director of Accounts Receivable is responsible for accurate and timely accounting for student accounts together with ensuring compliance with the College’s policies and practices for this area.

Summary Of Duties

What You’ll Do:

Under the general supervision of the College’s Controller, major responsibilities of the Director Accounts Receivable include:

• Maintaining proper segregation of duties. Ensuring adequate checks and balances. For example, keep the functions of authorizing and disbursing financial aid separate. This role helps reduce institutional risk for fraud and the potential for an adverse audit opinion.
• The Director of Accounts Receivable (DAR) is a professional financial administrator. The DAR’s office is the central point for resolving issues with student billings and payments. Policies and procedures need to be maintained and updated for best practices. The DAR works in conjunction with the Student Services team.
• Maintain a detailed and accurate system of student accounts that records charges, credits and maintains amounts due. Working with Ellucian and Student Services, maintains a standard billing cycle (along with standard re-billing). Actively monitor student accounts to increase payments/cash receipts. Financial records and processes for AR need to be consistent with Generally Accepted Accounting Standards (GAAP) and government auditing standards.
• Ensure required internal controls for cash are maintained.
• Process return of Title IV funds to program accounts and post withdrawal disbursements to students according to applicable federal laws and regulations. follow-up for payments. Tie-out College payment transactions and rate adjustments to Board of Trustees resolutions.
• Demonstrate proficiency with creating business object reports. Knowledge of various computer programs such as Excel. This position requires hands-on work with Ellucian/Colleague. Ensure timely/accurate billing. Perform/run daily account updates including trial balances and invoices. Create reports and analysis to assist College management.
• Manage the annual 1098-T process for the College. Responsibilities include ensuring all students receive the necessary account information (whether in paper or e-form) and partner with Ellucian to prepare the electronic e-file for submission to the IRS. Post communications as required to the College portal.
• Update detailed tuition rate tables in the Colleague system together with student rate table information in the College’s portal. Update the Colleague system for student fee updates/changes. In conjunction with Accounting establish necessary AR codes to ensure accurate billing.
• Provide a high level of customer service to all stakeholders. Provide recommendations to improve processes and services.
• Assist with processing requisitions and purchase orders relating to student accounts – including the bookstore. Serve as key Finance contact for payments to Follett. Oversee and implement 3 rd party billing related to student accounts.
• Work closely with HCCCs AP and Student Services teams to ensure timely processing of student-related payments.
• Maintain a standard process for calculating out of County reimbursement rates.
• Provide oversight for the College’s payment plans – approve any individual circumstances/exceptions (above policy thresholds) as required.
• Serve as expert for student account charges and adjustments impacting the GL.
• Reconcile daily cash and prepare bank deposits. Work with HCCC Accounting to process check log and reconcile certain electronic funds transfers. Maintain Petty cash records and reconciliation.
• Manage all 3 rd party billing, including Amazon Career Choice, National Guard Waivers, Vocational Rehabilitation, Military Tuition Assistance, Robert Wood Johnson, and others.
• Work on special projects assigned by College management, including the Controller and CFO. Work closely with the Assistant Controller and Ellucian on account reconciliations and the monthly close process for AR.
  
  

Qualifications

What You’ll Need:

• Bachelor’s Degree in Accounting or an equivalent combination of education/experience from which comparable knowledge and abilities can be
  
  

acquired.

• 3 years of experience with Accounts Receivable administration/management, Accounting and working with ERP systems (preferably Ellucian’s Colleague).
• Knowledge of non-profit accounting concepts and standards
• Understanding of and commitment to the role of a comprehensive community college in an urban multi-cultural setting.
  
  

Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically articulated in this job description, but which may be reasonably considered to be incidental in the performance of their duties. Additionally, Hudson County Community College has the right to revise this position description at any time and does not represent in any way a contract of employment

Supplemental Information

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Hccc Employee Benefits

We value and appreciate all employees and acknowledge the importance of a comprehensive benefit program. Below is a brief glance of HCCC benefits, perks, and discounts offered to employees. For more detailed information about employee benefits please visit: https://www.hccc.edu/administration/hr/benefits-pensions.html

As a New Jersey First Act Employer, new employees must establish a primary residence in New Jersey within one year unless an exemption applies.

HCCC is an equal opportunity and affirmative action employer. We are committed to ensuring a diverse and inclusive learning and working environment. Decisions on employment are made on the basis of the qualifications of an individual for the particular position being filled. Women, veterans and minorities are encouraged to apply.

01

Do you have at least 3 years of Accounts Receivable administration/management, Accounting, and working with ERP systems experience as outlined in the qualifications?

• Yes
• No
  
  

02

Do you have a Bachelor's degree in Accounting or an equivalent combination of experience/education as outlined in the qualifications?

• Yes
• No
  
  

Required Question