What are the responsibilities and job description for the Executive Assistant position at Hudson Automotive Group?
Beaman GMC is looking for a temporary Executive Assistant to join our growing team. Hudson Automotive, a 3rd generation family-owned group is one of the fastest growing auto dealer groups and management companies in the Southeast U.S. If you are an experienced Executive Assistant or administrative professional with an interest in career growth, it’s time to shift your career into gear with Beaman GMC!
What we offer:
- Collaborative work environment and customer centric culture
- Pay: $18
- Schedule: 8 am- 5 pm
- Medical, Dental, Vision Insurance
- Life Insurance
- 401k
- Paid Vacation/Holidays
- Paid Training
- Employee development through training and advancement opportunities
- Employee discounts on products & services
Who are we looking for?
- Previous experience providing administrative support to an executive (required).
- Ability to represent our company and executives with high-level professionalism.
- Track record of taking initiative to problem-solve and anticipate questions or conflicts.
- Ability to shift focus quickly to time-sensitive tasks as they arise.
- Experience prioritizing responsibilities in accordance with the executive’s goals.
- Ability to handle personal and sensitive information with discretion.
Qualifications/Prior Experience:
- Maintaining confidentiality of business conversations, correspondence, reports, and records as appropriate.
- Acting as liaison between executive and internal staff, dealership managers, and external partners.
- Conserving executives' time by reading, researching, and routing correspondence, drafting letters and emails, collecting, and analyzing information.
- Sorting, scanning, and routing incoming mail and preparing outgoing mail and packages as needed.
- Scheduling, planning, and coordinating all aspects of business and personal trips.
- Working closely with the flight department on trip logistics, flight calendars, and availability.
- Making travel arrangements, including hotel accommodations, ground transportation, and activities, for executives and other guests or employees.
- Creating, distributing, and maintaining trip itineraries for executives, pilots, and other guests, as requested.
- Maintaining confidential records and bookkeeping for personal accounts and selecting business accounts.
- Receiving incoming invoices, obtaining approval for payment, and executing payments online or by printing and mailing checks.
- Working closely with hotel contacts to reserve meeting space and accommodations, plan group meals, confirm room setup and any A/V needs.
- Acting as primary contact for all attendees, guest speakers, and hotel staff, both leading up to the meeting, and on-site during the meeting.
- Assisting executive with personal appointments, reservations, errands, purchases, family trips, and out-of-town visitors.
- Maintaining and updating list of contacts, online logins, and account information.
- Using discretion when handling all personal matters.
Are you ready to work in a rewarding, and high-energy environment? Come take the next step of your career with Hudson Automotive Group!
We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
Salary : $18 - $25