What are the responsibilities and job description for the Procurement Clerk position at Huber Technology Inc?
Summary/Objective
The procurement clerk is responsible for performing data entry and track purchase orders using a personal computer and appropriate software; entering, updating, researching, verifying and/or retrieving data into/from various systems; and ensuring the accuracy and confidentiality of information recorded.
The procurement clerk is responsible for performing data entry and track purchase orders using a personal computer and appropriate software; entering, updating, researching, verifying and/or retrieving data into/from various systems; and ensuring the accuracy and confidentiality of information recorded.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Enter, update, and verify data information into various systems.
- Review and verify data entered into database to ensure accuracy.
- Track documentation received and completion dates.
- Assist and train employees and new data entry operators on software programs.
- Provide assistance to technical staff to resolve computer and software problems.
- Process purchase orders and send copies to appropriate parties per manager’s guidance.
- Maintain and review purchasing files, reports and price lists.
- Review requisition orders in order to verify accuracy, terminology, and specifications.
- Track the status of requisitions, contracts, and orders.
- Research and document information pertaining to organizational and governmental rules affecting purchases.
- Create reports from IFS for procurement of SS, Plastic, Rubber, Hardware, and HSE purchases.
- Create PO’s for the parts for each Project/Machine
- Create PO’s for ancillary equipment for each project.
- Check requisition lines for pricing and shipment accuracy.
- Track PO’s by creating reports for order confirmations and delivery times.
- Create picklists for warehouse/shipping.
- Update manufacturing procurement plan.
- Assist with in-house inventory movement and back up during high workload times and/or vacation times.
- Other duties as assigned and directed.
Competencies
- Communication Proficiency
- Ethical Conduct
- Organizational Skills
- Technical Capacity
- Time Management
- Thoroughness
Work Environment
This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Demands
This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.
Position Type and Expected Hours of Work
Position is full-time position. Days and hours of work are Monday through Friday, 8:30 a.m. to 5 p.m. Some flexibility in hours is allowed, but they must be within normal business hours.
Required Education and Experience
High School Diploma or Equivalent
A minimum one year of experience in data entry primarily entering numerical data in a variety of specialized formats
Knowledge of word processing, basic spreadsheet, Project Professional, and database maintenance and working knowledge of MS PowerPoint.
Preferred Education and Experience
Associates Degree
Basics of database entry of project management setups
Pre-Hire: Ability to pass a drug test, background check as it relates to the role, and completion of an I-9 form. HUBER is an E-Verify Employer.
Huber Technology, Inc. is an equal opportunity employer – www.huber-technology.com
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or national origin.