What are the responsibilities and job description for the Administrative Assistant position at HubCity Management?
Company Description
HubCity Management is a property and association management company. HubCity Management has been in business for 8 years and offers a variety of services to help clients with their property and association needs.
Role Description
This is a part-time on-site role as an Administrative Assistant at HubCity Management in Albany, OR. The Administrative Assistant will be responsible for tasks such as providing administrative support, managing phone calls, communication, A/P, A/R, assisting management in coordinating repairs and leasing/vacancy management.
The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks.
Responsibilities
- Handle and coordinate active calendars
- Answer phone calls and return voicemail in a professional manor
- Monitor and assist in email inquiries
- Manage repair requests
- Schedule and confirm meetings
- Ensure electronic file organization based on office protocol
- Provide ad hoc support around office as needed
- Show vancant units as needed
- Support HOA Manager
Qualifications
- High School Degree, equivalent industry experience, or bachelors degree a plus
- Strong interpersonal, customer service and communication skills
- File management
- Ability to multitask
- Proficient in Microsoft word, Google Calendar, Microsoft Excel
- Bookkeeping, invoicing, payment receipting and bill management a plus
- Previous experience in property management or HOA management will be given preference