What are the responsibilities and job description for the Accounts Payable Clerk position at HUBBARD SUPPLYHOUSE?
Join the Team at Hubbard Supplyhouse!
Hubbard Supplyhouse is seeking a detail-oriented, dependable individual to join our accounting team. We are a plumbing and irrigation supply house that also specializes in kitchen, bath, appliances, and lighting. We proudly serve local plumbers, builders, and homeowners in bringing beautiful and functional living spaces to life. As a family-owned, Christian company, our Core Focus (Mission Statement) is: “Honoring God with a great team that builds customer partnerships by delivering on expectations.” Our team is built on trust, service, and a commitment to doing things the right way.
The Accounts Payable Clerk is responsible for reviewing and processing vendor invoices, maintaining accurate payment records, and assisting with the timely payment of company expenses. This position works closely with vendors and internal departments to resolve invoice discrepancies and ensure accounts payable information is complete and accurate.
Responsibilities and Duties
- Review, code, and enter vendor invoices into the accounting system
- Match invoices to purchase orders and receiving documents
- Verify invoice details, approvals, payment terms, and supporting documentation
- Prepare vendor payments according to established payment schedules
- Research and resolve invoice, pricing, quantity, and payment discrepancies
- Reconcile vendor statements and follow up on missing invoices or credits
- Maintain accurate vendor records, invoices, and payment documentation
- Communicate professionally with vendors and internal departments
- Assist with month-end closing activities and accounts payable reporting
- Support vendor setup and maintain W-9 and other required documentation
- Assist with annual 1099 preparation
- Perform additional accounting and administrative duties as needed
What We Offer
- Monday–Friday schedule (no nights or weekends)
- Matching 401(k) and profit-sharing program
- Comprehensive benefits package with supplemental options
- Paid holidays, PTO, and sick leave
- Christmas bonus, team-building events, and company picnic
- Employee discount program
- Career advancement and ongoing training opportunities
Ready to be part of a team that values your contributions and helps customers build beautiful, functional spaces?
Apply today and grow with Hubbard Supplyhouse!
Requirements:Minimum Requirements
- High school diploma or equivalent
- 1 year of accounts payable or related accounting experience
- Proficiency in Microsoft Excel and accounting or ERP systems
- Basic understanding of invoices, purchase orders, credits, and payment terms
- Strong attention to detail, organization, and time-management skills
- Ability to identify discrepancies and follow through until they are resolved
- Ability to maintain confidentiality when handling financial information
- Strong written and verbal communication skills
Preferred Experience
- Associate degree in accounting, finance, or a related field
- 2 years of accounts payable experience
- Experience processing a high volume of vendor invoices
- Familiarity with accounting systems such as QuickBooks, NetSuite, or Sage
- Experience with three-way matching and vendor statement reconciliation
- Background in wholesale distribution or a related industry