What are the responsibilities and job description for the Executive Administrative Assistant position at Hub Technology Group?
4-6 Month Contract Role - Possible Extension
Hybrid - On site - Boston MA
You will work on complex administrative tasks and administrative projects supporting several C Level Executives. In this role, you'll be responsible for the full spectrum of office operations, including preparing engaging presentations, managing critical scheduling, and maintaining an efficient workflow. The executive assistant will gain in-depth knowledge of department policies and procedures. Candidates should expect to be on site 3-4 days each week.
- Administrative: Prepare presentations, spreadsheets, charts, and essential correspondence. Maintain and update all data and info for systems and tools
- Scheduling: Efficiently manage calendars and scheduling for multiple executives.
- Office Management: Keep office inventory fully stocked, streamline supply orders, and set up conference rooms.
- Communications: Take meeting minutes, sort and distribute mail, and respond to inquiries. Triage and route calls, maintaining discretion with sensitive information. Assist in new hire processing and related personnel matters.
Job Requirements:
- 3-5 years of executive administration experience supporting C Level
- Broad admin and operations experience